Job Description

What This Job Involves The Workplace Manager is responsible for leading the team in forging a lasting, open, and collaborative relationship with clients through the delivery of a unique and authentic experience at the site where he/she is based. The Workplace Manager provides and manages a comprehensive and consistent range of services at the site, in line with JLL4JLL service delivery requirements, with a focus on continuous improvement, operational excellence, safety, and compliance. He/she creates an interesting and impactful client engagement strategy, building a community of ambassadors and workplace support team to deliver timely and consistent workplace services, operations, and experience at the site(s). He/she develops client support and feedback initiatives and leads regular meetings with stakeholders to enhance relationships. JLL is currently reshaping our workplace property service delivery and this role plays a key part in supporting the operational team on the account to deliver services that provide leading edge facilities and workplace services that align to JLL\'s \'The Future of Work\' methodology. Transforming to the Workplace Team of the future Facilities Operations Manage & oversee site services (Soft & Hard) as part of the scope delivered Implement a Preventive and Planned Maintenance programme to minimise maintenance, repair, and replacement costs together with minimising the risk of equipment failure. Know and manage the site(s) budget, forecasting, invoicing and payments for the office supported by the Area Lead Ensure all technology platforms are working as per its intent purpose and analytics are carried on a timely manner to ensure proactive response. Review operational SOP\'s & propose / make changes as part f continuous improvement Manage minor projects / churn in the office Able to liaise with any local / government agencies as part of operations Able to liaise with Landlord on lease management and contractual services delivered Develop an active and visible Workplace Team that is proactive, responsive, dynamic, engaging, and agile Human Experience Deliver the account\'s Human Experience Roadmap at the site and ensure the delivery of all operational requirements to uplift workplace experience, community engagement and sense of wellness and well-being at the site Deliver programs that drive employee engagement, sense of belonging, excitement and fun at work that contribute to employee productivity and pride Ensure the account\'s HX program initiatives are measurable and tangible to the workplace Support all regional initiatives such as user experience programs, JLL system roll-outs, regional training programs/workshops, food & beverage, wellness, community engagement, digitalisation of the workplace, sustainability and D&I Technology Introduce technology and digital platforms to enable Workplace team to be mobile and present on the occupant floors Adopt the account\'s new and innovative methods that can support the digitalisation of the workplace through automation, sensors, touchless technology, and new applications Develop an active and visible Workplace Team that is proactive, responsive, dynamic, engaging, and agile Client Engagement Create a fun and impactful client engagement strategy Engage with all guests, employees, and key stakeholders Imbed in the FM team a culture of empowerment, engagement, and fulfilment Work with relevant parties on space management through data analytics Develop client support/feedback initiatives e.g. FAQ Build a community of ambassadors to delivery soft services that are authentic, caring, and able to provide timely services Ensure effective communications and reporting to clients on operation matters and Workplace Experience Evaluate service response time and analyse occupants\' service request trends and suggestions Ensure feedback from client sessions is recorded and actioned to the satisfaction of the end user Communication Lead the development and implementation of all internal communication strategies in collaboration with client\'s leadership with a focus on improving culture and employee engagement. Liaise with JLL team and client on soft service delivery Share regular event and celebrations content through client\'s internal monitors, blog posts, newsletters, and other communication channels. Create, manage JLL profile within the client account Adopt innovative communication strategies Champion monthly meetings with stakeholders to enhance relationships Team Management Team player, motivational leader, work across business unit to establish a collaborative environment. Identify area of development for his /her staff Drive the site team to meet all key performance indicators as set out in the Account plan & SLA. Actively encourage an environment that drive teamwork, co-operation & performance excellence Act as manager and a coach for the team ensuring high staff morale, trust, and work ethics Ensure the team is well trained on all facilities policies, procedures, and systems Reporting Ensure the monthly performance report is generated to meet SLA standards. Review monthly financial reports including the preparation of accruals and variance analysis Any other tasks not stated here that are consistent and in line with the role of Workplace Manager. Sound like you To apply, you need to be: A Bachelors in related field and work experience of five to eight (5-8) years, five (5) of which should be related to all aspects of workplace (FM) delivery at account level. Excellent time management and communication skills. Sales skills and ability to build productive business relationships Ability to manage multiple projects independently Comprehension of M&E services to ensure services are managed, although technical qualification / background is not mandatory Knowledge on employee transportation One or more globally/regionally recognized certifications in Facility management, PMP, Health and Safety, Human Experience, etc., would be an asset. MS Office proficiency Task Skills Hospitality management Project management Planning and organizing Customer relationship management Personal Skills Strong communications and customer focus skills with the ability to interface and relate to the different stakeholders in the organization Confident, friendly & engaging Strong drive and persistence to achieve results Creative thinking with an open mind that is balanced by a strong sense of realism and practicality What we can do for you: At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in a fully entrepreneurial and inclusive work environment. If you harbour passion for learning and adapting new technologies, JLL will continuously provide you with platforms to enrich your technical domains. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package. It\'s no surprise that JLL has been recognized by the Ethisphere Institute as one of the 2023 World\'s Most Ethical Companies for the 16th consecutive year. Apply today!

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