Job Description

Key Responsibilities:Administrative Support:

• Manage and maintain the executives calendar, schedule meetings, and appointments, including coordinating both internal and external meetings.
• Handle communications, including phone calls and emails, on behalf of the executive.
• Prepare reports, presentations, and documents for meetings and reviews.

Follow-Up and Coordination:

• Follow up on action items from meetings and ensure deadlines are met.
• Coordinate with internal teams to ensure timely execution of tasks and projects.

Travel and Meeting Management:

• Organize travel arrangements and prepare detailed itineraries.
• Coordinate meetings, both in-person and virtual, including room bookings and scheduling tools.

Document Management:

• Maintain and organize both digital and physical files and documents, ensuring confidentiality and easy access.
• Manage email correspondence and categorize files, reports, and documents for easy retrieval.

General Office Administration:

• Ensure smooth day-to-day operations in the office, including maintaining supplies and managing minor office needs.

Client and Stakeholder Interaction:

• Assist with preparing materials for meetings with clients and stakeholders.
• Liaise with internal teams and external vendors for project and task coordination.

Pleasant Inc.