Job Description

To provide effective and efficient administrative support to the People and Culture Manager and reception duties for the Baroda office.Duties and Responsibilities:ReceptionAnswering the phoneInducting guestsEnsuring office doors are closed all the timeWet Floor signs / OHS Safety precautionsMaintenance and booking of conference roomsGeneral Administration:Follow-up with recruitment agents for interview scheduleScanning & maintaining documents as and when requiredOrganising courier services and distributing mailChecking and approving invoices in Accounts Payable Database related to Reception/AdministrationOrdering stationery, pantry, house-keeping and general company suppliesProviding all kind of admin support to ManagementStaff Mobility:Booking car hire for local transportCoordinating with staff on lodging and boarding arrangements during their visitsOffice management:Supervising cleaning staff and general upkeep of office premisesEnsuring technicians are arranged to fix spoiled light fixtures, carpeting, furniture and other office equipmentSupervising office pantry food levelsCoordinating with various vendors (coffee machine, house-keeping, stationery, plumber etc)Ensuring all office maintenance work is resolved and update annual maintenance contracts with the vendorsAssisting in organizing company eventsEnsuring HSE complianceAdhere to all company\'s policies and IMS requirementsSkills and Experience:At least two years administrative experienceExcellent interpersonal skillsProfessional personal presentationCustomer service orientationAnalytical and problem-solving skillsEffective verbal, written and listening skillsA high level of attention to detailComputer skills including the ability to operate spreadsheet and word processing programsExperience working in a customer-focused and fast-paced professional environmentInterested candidates can reach us (No hidden charges)Farhana PathanSenior HR RecruiterDirect : 9327390791

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