Job Description

Position Name - Travel Desk Assistant

Department - Travel desk administration / EA office

Purpose of the Role:

The job purpose is to offer administrative support and assistance to personnel traveling within the organization, along with coordinating product samples.

Key Responsibilities:

Travel Desk:

? Be the primary point of contact for all the travel & expense query.

? Researching and obtaining competitive quotes (both domestic and international) from various travel agents and online platforms including flights, accommodation, car rentals, and other transportation.

? Coordinating visa applications and booking tickets and accommodations for both head office and branch office staff for domestic and international travel.

? Securing the best rates for hotel rooms, both domestic and abroad. Well versed with the hotel's topography in the company-run offices both domestic and international.

? Handle last-minute changes or cancellations to travel plans.

? Collaborating with relevant departments to ensure seamless coordination and communication regarding travel arrangements

? Prepare travel documents, including visas, tickets, itineraries, and travel insurance.

? Maintain accurate records of travel expenses and provide reports to management.

? Process travel-related invoices and reimbursements.

Product Samples Coordination:

? Tracking and following up on samples sent to customers and received from suppliers to ensure timely delivery and receipt.

? Maintaining a comprehensive sample register documenting samples sent to customers, their feedback, and samples received from suppliers on a monthly basis.

? Providing support to the Executive Assistant (EA) as required, including but not limited to scheduling, correspondence, and administrative tasks.

Desired Qualification & Experience.

• 1 -2 years' experience in travel coordination
• Graduate (Arts / Science/ Commerce or a degree in Hospitality, Travel, Tourism, Business or relevant field is preferred
• Awareness about international travel regulations, customs, and currencies
• Experienced in international ticketing and routing.
• Good command of English, written and spoken
• Ability to work under pressure and handle multiple tasks simultaneously.

Job Type: Full-time

Pay: ?20,000.00 - ?30,000.00 per month

Benefits:

• Health insurance

Schedule:

• Day shift

Experience:

• total work: 2 years (Preferred)

Work Location: In person