Job Description

PurposeEnergy Aspects currently has an exciting opportunity for a Travel Coordinator to join our growing team in Kolkata. This full-time-office-based role is a fantastic opportunity for a proactive candidate with excellent administrative support toolkit to join our highly regarded team and be part of our successful growth story.The successful candidate will quickly take on ownership of our entire business travel process and full coordination of client meetings and trips for our global customer base.You must be able to excel while working independently, have an ownership mindset and be able to manage various stakeholders across multiple time zones and under tight deadlines. In exchange, we offer excellent remuneration, a high-performance culture, with challenging and exciting work.Duties

• Start to end ownership and coordination of client meetings and trips, including itinerary management, overseeing logistics, communications management, collating and sharing supporting materials. Managing internal stakeholders to ensure timely completion of deliverables.
• Liaising with internal and external representatives in a professional and clear manner, ensuring high standard of delivery around client meetings set-up.
• Providing administrative support to senior Executive Assistants based in London.
• Supporting roll-out of new travel systems and processes.
• Enforcing and encouraging the use of correct travel process and policy throughout the company. Continuously maintaining, evolving and refining the travel process.
• Maintaining company travel records, sharing those with relevant stakeholders and proactively collecting missing information.
• Collaborating with other departments to ensure travel arrangements align with business needs and schedules.
• Assisting with questions and queries related to global travel, helping in emergency situations.
• Owning corporate relationships with accommodation providers and other relevant organisations, negotiating to secure best rates and services.

Requirements

• Demonstrated experience providing travel or administrative support to a global workforce
• Proactive communicator, equally excellent at face-to-face, virtual and written interactions
• Highly organised planner, able to manage multiple complex itineraries in parallel
• High attention to detail

Desirable skills

• Experience working with senior stakeholders
• Certification in project management, event management or similar

About usFounded in 2012, Energy Aspects is a rapidly growing independent research consultancy. The company is committed to providing indispensable analysis of energy markets to its clients to help guide their investment, trading and research decisions.We combine a data-rich approach with our extensive network of contacts throughout the oil and gas industry and insight on geopolitics and energy policy to provide best-in-class assessment and analysis of major topics, regions and trends. We also deliver timely analysis of breaking news with our E-mail Alert service and offer Database services consisting of our proprietary fundamental trade and supply/demand data.We offer a suite of subscription services spanning our research products which can be tailored to meet our clients\xe2\x80\x99 specific needs.This position will require flexibility and the drive to go beyond the core hours when needed, ensuring we all fulfil our goals. All team members are encouraged to build their professional reputation within the industry and are supported by some of the most well-regarded energy sector commentators. You must be able to work independently, as well as be capable of planning and prioritising to achieve success. In exchange, we offer excellent remuneration, a high-performance culture, with challenging and exciting work.Culture & benefitsThe proud recipient of accreditation from Best Companies, we truly understand the importance of workplace engagement and genuinely value our people. We offer a fast-paced, driven, collaborative and dynamic working culture where you are recognised and rewarded for your contributions to our tremendous growth story.We build our organisation with the community in mind. All our offices are located in landmark buildings with easy access to shopping, restaurants and public transportation. As part of our Kolkata team, you\xe2\x80\x99ll have the opportunity to take part in the social activities taking place in this rapidly growing team.Our compensation packages include generous commission structures, a company share options scheme, private health insurance, life assurance, income protection, pension contributions and considerable holiday time.Energy Aspects is proud to be an equal-opportunity employer and promotes diversity within its workforce. As an international business, we are determined that suitably qualified persons will never receive less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status, race, veteran status or any other basis covered by appropriate law.

Energy Aspects