Job Description

Job Title: Travel / Administration Manager

Job Location: Mumbai, India

Job Type: Full Time

Company Profile

Each year, we as Oldendorff, carry about 320 million tons of bulk and unitized cargo around the world. We perform 14,000 port calls in 125 countries. On average, we operate 700 chartered and owned ships at any one time. Being with us, means working in a continuously changing internationally environment, where reliability is appreciated as is team spirit. Combined with a healthy driver to keep seeking for areas to develop you and your company to reach higher goals - we welcome you to set sail with us.

Overview

We are seeking a dynamic and organized individual to join our team as a Travel / Administration Manager. This role is pivotal in managing the day-to-day operations of our travel desk, vehicle fleet, corporate gifting, employee catering, and event management activities.

The job responsibilities include but are not limited to :

Essential Travel Functions:

Coordinate all travel arrangements for employees, including flight bookings, hotel accommodations, and transportation.

Ensure travel policies and procedures are adhered to.

Handle visa processing and documentation for international travel.

Provide comprehensive assistance to travelers before, during, and after trips, actively seeking feedback for service improvement.

Office Vehicle Management:

Oversee the maintenance, repairs, and insurance renewal of company vehicles.

Manage the purchase and sale of vehicles as per company requirements.

Event and Corporate Gift Management:

Plan and execute all company events, including festivals, celebrations, and corporate gatherings. Coordinate with internal teams and external vendors to ensure seamless event logistics.

Procure corporate gifts and promotional items for client gifting.

Catering for Employees and Guests:

Coordinate regular lunch catering services based on employee schedules and preferences while offering a diverse menu.

Vendor and Supplier Management:

Responsible for managing vendor/supplier selection, contract negotiation and performance evaluation.

Office supplies and consumables

Oversee the procurement, inventory management, and distribution of office supplies and consumables.

Promote sustainability initiatives by recommending environmentally friendly products and practices where feasible.

Skill Requirements

5 years+ of relevant work experience or professional background

Experience with travel booking tools such as GDS/Online Booking Tools (preferred)

Good knowledge of Geography

Knowledge of international regulations, customs, and procedures related to aviation and hospitality travel operations

Strong customer service attitude

Good communication and interpersonal skills

Excellent organizational skills with high level of commitment / sense for urgency

Good problem solving skills

English fluency

Job Type: Full-time

Pay: Up to ?1,000,000.00 per year

Benefits:

• Food provided
• Health insurance
• Paid sick time
• Paid time off
• Provident Fund

Schedule:

• Day shift
• Monday to Friday

Experience:

• total work: 8 years (Required)

Work Location: In person

Expected Start Date: 01/08/2024