Job Description

Location: LKO/Remote

Type: Full-Time

Schedule : Monday to Friday




Description:
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ARDEM is seeking a skilled Construction Administrator to coordinate subcontractor insurance, waivers, liens, contracts, and invoicing for U.S. Commercial Tenant Improvement buildouts. This role involves close collaboration with accounting, design, leasing, and property management teams to ensure smooth project execution and compliance.

Key Responsibilities:
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• Contract Management: Create construction contracts and change order forms for subcontractors.
• Vendor Coordination: Track and follow up on outstanding contracts with vendors.
• Invoice Processing: Process all invoices and collaborate with the team to ensure timely payment.
• Lien Waivers: Receive lien waivers and determine the release of retention payments.
• Data Entry: Enter contracts and change orders into Yardi and track necessary approvals.
• Insurance Management: Manage and validate subcontractor insurance.
• Bid Preparation: Prepare bid packages.
• Permit Tracking: Track permits and maintain permit documentation.
• Administrative Support: Provide administrative support to the Project Coordinator and Director of Tenant Improvement.
• Cross-departmental Assistance: Assist other departments with projects as needed.
• General Duties: Perform other duties as required.

Summary of Qualifications & Requirements:
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• Experience: Minimum of 2 years of construction administration experience.
• Technical Skills: Proficiency in Microsoft Office is required; experience with Yardi is preferred.
• Organizational Skills: Strong ability to manage multiple tasks and deadlines.
• Communication Skills: Excellent written and verbal communication skills.
• Detail-oriented: High attention to detail and accuracy.

Hardware Requirements:
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• Laptop:
+ Screen Size: 14 Inches
+ Screen Resolution: FHD (1920x1080)
+ Processor: I5 or higher
+ RAM: Minimum 8GB (Must)
+ Type: Windows Laptop
+ Software: AnyDesk
• Internet Speed:
+ 100 MBPS or higher

About ARDEM
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ARDEM has been around for almost 2 decades and is experiencing rapid growth and working for many notable large companies. We provide specialized "boutique" outsourcing and business automation solutions in the US and abroad. Companies come to us when they are looking for a true partner to help them grow for long term capacity. In each person we add to our customer success team- we are looking for them to help us provide our clients with the white glove service they desire.


Each solution we provide our clients with is unique. This means, you will always be faced with new challenges and exciting opportunities to grow your knowledge in various industries.

NOTE!
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ARDEM will never ask for any personal information or banking information during the hiring process for any data entry/processing type of work. If you are contacted by any party claiming to represent ARDEM Incorporated offering work from home jobs - this is fraud. Please disregard and refer to ARDEM's Careers page for all open job positions. We apologize for any inconvenience caused by such acts.