Job Description

Position Description
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Business Division: Corporate / BU

Department: Administration

Location : Mumbai / Site Office



Position Title: Team Member - Administration

Level: Executives

Reporting To :
Lead - Admin


Position Purpose
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The Lead Admin & Security is responsible for managing site-specific administration services like site facilities, transport, security, food etc. and driving day-to-day local level liaisoning activities. Strategic Responsibilities
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. Operational Responsibilities
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• Assist Lead Admin in managing administration of employee services at sites
• Assist Lead Admin in managing all security at the site
• Ensure proper upkeep & housekeeping of premises / roads, toilet blocks etc.
• Support the Lead Admin in local site-level liaisoning activities
• Ensure the cleanliness of Gardens/Lawns as per guidance of management
• Ensure legal compliance & implement various suggestion received for improvement of canteen services
• Assist Lead Admin for functioning of canteen committee
• Ensure hygienic condition and food quality in canteen
Financial Responsibilities
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• Drive cost effective operations in transport / travel management and hotel bookings for guests
• Ensure training of pantry and guests house care takers to offer services similar to luxury ends
• Ensure optimum utilization of guest house to recover operational cost
• To ensure that all operations are pertained in a cost effective manner
• To ensure that budget allocation is adhered
• Assist Lead Admin in preparing budgets for Admin Deptt. and ensure adherence to budgets
People Responsibilities
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• Ensure high productivity at the workplace
• Identify training needs for admin staff and facilitate the same in planned way
• Liaise with functional heads at site to for building requisite skills & competencies through systematic training & skill-upgradation initiatives for the team
• Inspire & motivate employees through demonstrated commitment to PI's values, vision & mission and active participation in various team engagement activities
Education Qualification
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Bachelor's degree / PG in Management Work Experience
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5-7 years of experience in facility administration of manufacturing setup / corporate setup
Industry to be Hired from
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Any continuous process industry, preferably Chemical, Pharma etc Functional Competencies
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• Facility administration
• Ability to discharge day to day various administrative jobs
• Ability to understand and making arrangement of various kinds of administrative requirements / issues
Interaction Complexity and Team Work
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Interaction Frequency

Purpose of Interaction


Internal: Site Head, All Leads under Site


As required


Understanding functional requirements

Discuss Admin requirements and roadmap for the department


External: External Recruitment Agencies, Other labor organizations, service providers


As required for the business


Discuss administration / security related requirements