Job Description

DivisionDepartmentSub Department 1Job PurposeWill be responsible for managing procurement activities related to - Equipment (API ,Formulation &QC) for India and overseas plants in North America , South Africa and China .Follow strategic sourcing process through, industry benchmarking and cost leadership for local & oversea plants. This Role ensures that all procurement processes ( from technical bids to commercial bids )are carried out efficiently and ensure Audit compliance with organizational policies/ internal SOP and industry regulations. Procurement which includes CER - PO and PR-PO processing, OTIF, to ensure unconstrained & uninterrupted Supply and Service of self and team member and Tracking of Key project. The lead will be work closely with Project Managers, vendors and internal teams to secure materials, services and contracts necessary for successful project execution.Key Accountabilities (1/6)Establishing best-in-class sourcing strategies for Capex Procurement Categories (Items related to Equipment - API, Formulation & QC).Float RFQ(technical and commercial),prepare comparative statements, ensure approval as per DOA & follow up for deliveriesKey Accountabilities (2/6)Long-term contracts & Savings & Target

• Identify opportunities for Long-term contracts
• Continuous endeavour for cost reduction and achieving savings as per guidelines.
• Develop goals, performance measures, undertake personal reviews to reflect achievements against targets

Key Accountabilities (3/6)Resolution of transactional issues.

• Resolve issues related to local taxes, withholding taxes etc. involves interaction with CFTs like finance and taxation.
• Interaction with vendors & finance for resolving any payment-related issues.

Key Accountabilities (4/6)De-Risking & Business Continuity plans

• Anticipate cost escalations and materials/service unavailability and implement the required strategy to ensure the least business risk.
• Continuous Engagement with the CFT team for timely execution of alternate vendor development wherever possible

Key Accountabilities (5/6)Build & nurture strategic relations with key vendors to ensure preferential treatment to Cipla in terms of technical assistance, pricing & delivery of materials

• Regularly connect with vendors to ensure correct exchange of information and continuously share their performance and our expectations.
• Providing Vendors, with the upcoming requirement for their proper planning

Key Accountabilities (6/6)Stakeholder Management

• Engage with internal stakeholders including finance, Production, Engineering, Logistics, Import clearance etc. for issue resolutions and ensure concerns are addressed with proper resolution.
• Sustainability Activities as per EHS & CS team guidelines

Site and Vendor Visits

• Field visits (own sites/ vendor sites)

Major Challenges

• High no. of SKUs & Large set of vendors - long tail to work with.
• BOQ, Specifications, and URS are not elaborative for obtaining alternate quotes.
• Long-term procurement forecasting is not available.
• High volume of transactions.
• Dealing with OEMs who may be rigid in some cases.
• Service support from foreign vendors
• Large number of stakeholders - coordinating with wider organisation for purchase requirements
• Urgencies and preferences to work with vendors from stakeholders

Key Interactions (1/2)

• Engg ,QC & R&D
• Technical - MFG & production related
• Corporate Teams
• Taxation
• Stores - Deliverable / GRN /SES
• Finance - supplier payment,
• Legal - Agreement
• Internal Audit Team
• Logistics (local & Import logistics)

Key Interactions (2/2)

• Suppliers - cost negotiation, material procurement, technical support.
• External Auditors - Response to Audit queries and closure of action points.
• External consultants - Support projects conducted by external conducts.

Dimensions (1/2)

• Spend - ~ INR 350-400 Crores
• No of sub-categories: ~ 10 sub-categories
• No of vendors: ~ 500 vendors
• Procurement OTIF: 96 %
• Saving/ Cost reduction: ~ Capex - 18% to 22% based on sub-categories
• CER to PO and PR to PO TAT: 70% of transactions within 5 working days
• Response to internal and external stakeholders within 24 hours.

Dimensions (2/2)Key Decisions (1/2)Work allocation depending on workloadVendor qualification processKey Decisions (2/2)Source SelectionBased on RFQ / Auction / Negotiation / CapabilityEducation QualificationBachelor's degree in Mechanical Engineering. Relevant Work ExperienceProven experience in procurement or Supply chain management, preferably within the Mechanical & electrical items procurement, should have experience to handle team. Min 15 years of experience preferably in Pharma, Knowledge in SAP would be an added advantage.Should have good oral and written communication skills, MS office skills

Cipla