Job Description

Store Keeper / Sr. Storekeeper

Experience ? : 7 Years (min) in Stores Department of Residential / High Rise Buildings

Industry: Real Estate / Property

Education: Any Degree

Duties Relating to site:

1.Material Indent Process

• On receipt of indent from the project in charge, the site material request (MR) is raised through the ERP to purchase department, after verifying the existing stock, by stores in charge.
• The material indent should clearly mention the entire material specification (including the brand, grade, color, size, dimension) quantity, and required date. The date mentioning immediate will not be accepted by the purchase department for processing.
• Minimum stock of material, defined is maintained by the stores in charge along with the lead time requirement of such material furnished by the Purchase department. In case of Bulk Materials to ensure that ONE Month stock is available at site.
• On becoming the stock level below the minimum level, the intent needs to be raised, after getting approval from the project in charge.
• If the Material item has not captured in the ERP already, or any new material items identified for the project will be added in the material tree with the help of Purchase before making an intend.

2.Material receipt process.

• The stores in charge on receipt of the material, verify the delivery challan and purchase order for the correctness and verify the purchased material at par with the purchase order for the quantity and Date / time of delivery.
• The quality of the material purchased is verified by the quality in charges of the respective activities, viz civil, electrical, plumbing, HVAC etc., @ the time of receipt of material and material acceptance. Rejection will be done based on QC feedback. Once the verification of the incoming material is done, the delivery challan with Site Material Receipt (SMR) details dispatched to purchase department for further process, within the time frame of 48 hours from the clearance of quality check. The SMR has to be signed by project in charge and quality person (QC if available) in charge.
• In case of any discrepancy in materials (in terms of quality quantity) the same is communicated to purchase department on same day.
• The items are placed in the designated lock and key place immediately after the clearance by the quality in charge.
• The arrangement of the material should be in such a way that proper identity and traceability established for easy retrievability.
• The stock register of the project is updated then and there the stock is cleared by the quality in charge and words and numeric legible and readable.
• If any unintended items arriving in the project with the top management approval, will be regularized after making an entry in the material tree by Purchase.
• After the approval of Projects G.M. Stock register for such items also maintained updated. Inter site transfer of the material is captured through ERP or manually maintained registers and stock registers updated accordingly.
• Inter site transfers are routed through purchase department, to have better control over the bill of quantity, after getting approval.

3.Material Issue Process

• Material Issue slip to maintain for each contractor wise/block wise / activity wise, in order to establish the easy reconciliation.
• Each Issue slip book should be mentioned with the Contractor name, Block Name (WBG), Activity undertaken and the serial numbers provided should be maintained in Hard/Softcopy.
• Before issue of any material, the clearance from the Supervisor/engineer/Project in charge, for the conformity of the requirement material needs to be established.
• The consumption/status of the already issued material needs to be ascertained before issuing any material and comment on the same in the Material Request Slip.
• The signature of material receiving personnel is obtained in the material issue slip.
• The excess quantity if any issued for the day activities will be kept by the said contractor. In case of requirement within 2 days else to be returned to store.
• Materials stock to update with the material Issue slips for the day then and there.
• The bulk material issues like sand and aggregate is done as against the material clearance by the quality in charges to the contractor concerned directly for the quantity received.
• Those activities, for which the materials have been taken out of the site, the exact weight/count of the materials needs to be done and recorded in the issue slip or issue for production/receipt from production in ERP for the reconciliation while returning the materials to the site. Any discrepancy in weight/count needs to bring to notice of the project in charge.

4.Reconciliation of stock material

• Weekly once, preferably week end day, reconciliation is being taken with the help the supervisor/engineer, for materials issued to various activities.
• Month end stock report needs to be submitted to HO with the pending material indent report.
• Unannounced random verification of the material stock is done by project incharge once in a month, which is recorded.
• Physical verification of all the items to be done and updated once in three months, by stopping the regular stores activities on the week end after getting consent from the project incharge.

5.Material Receipt of Specified Items

• Materials such as Transformers, DG set, Chillers, STP, MV Panel Lift, Pumps & Motors, Distribution Boards, and any other major equipments delivered by the vendors, needs to be inspected by the indenting department within 24 hours, of delivery of such items in site.
• The stock register needs to be updated as per the delivery challan content, in the presence of indenting department and obtain authenticated signatory.
• The detailed stock has to be taken in the presence of the specialist contractor/consultant and the indenting department personnel at the time of starting of the activity Confirm the receipt of the entire materials as per the checklist if any maintained.
• Make detailed item wise entry in the stock register.
• Obtain authenticated signatory from all concerned for the entry made for the received items only.
• The site material receipt may be forwarded to HO for the received materials only. Any issue in the material receipt needs to be sorted out with Project incharge before clearing for the payment to HO.
• The received materials needs to be stored with proper identity and traceability and in more secured manner, as described by the vendors.

Material Issue of specified Items:

• Materials such as Transformers, DG Set, Chillers, STP, MV Panel, Lift, Pumps & Motors, Distribution Boards, and any other major equipments from the stock register needs to be issued to the specialist contractor, upon starting of such activity.
• The entire material received on that category needs to be issued to the contractor in one lot, in the presence of the intending department.
• Confirmation on issue of entire material to the contractor needs to be obtained through authenticated signatory from contractor concerned and indenting department.

Transfer of Excess Materials:

• The excess materials if any lying in the site should be notified to the purchase department with the details of the item and quantity immediately, if the concerned activity has completed, in all respects. This information has to be authenticated by the project in charge, for transfer of such materials.

Job Type: Full-time

Pay: ?25,000.00 - ?30,000.00 per month

Experience:

• total work: 7 years (Required)

Work Location: In person