Job Description

Role: Store and Procurement Executive

The role of a Store and Procurement Executive includes store maintenance, inventory management, and vendor coordination, and involves overseeing the purchasing process within an organization to ensure that goods and services are obtained in a timely, cost-effective, and efficient manner.

Job Type : Full-time

Open positions: 1

Work Location: Mysore

Contact: 7483753056

Mail ID: hr@eagleeyedrones.in

Responsibility & Deliverable:

• Store Management & maintenance.
• Vendor Management & coordination.
• Inventory Management.
• Develop and Execute strategic sourcing.
• Supplier Management.
• Procurement process Management.
• Cost optimization.
• Risk Management and compliance.

Activities:

• Store Management & Maintenance

Maintain proper documentation for all incoming and outgoing materials, including invoices, packing slips, and delivery notes.

Prepares list of non-moving and slow-moving items.

Maintain stock reports. Stores MIS Report every week.

• Vendor Management & coordination.

Coordinate and communicate with third-party (product or service) providers.

Selecting vendors, negotiating contracts, controlling costs, reducing vendor-related risks and ensuring service delivery.

Every week, reports on vendor-related actions are to be generated.

• Inventory Management.

Conduct regular stock audits to ensure accurate inventory levels and identify any discrepancies.

Send documents to accounts for making payments, ensure safe handling of materials.

Receive incoming materials and verify them against purchase orders and delivery notes.

Assist in the preparation of reports related to stock levels, material consumption, and any other required data.

Implement proper inventory control measures to minimise stock losses, damages, and wastage.

Makes monthly, half yearly, and annual inventory reports.

• Demand Identification: Internal stakeholders, such as department heads, project managers, or end-users, identify their needs for goods, services, or materials required to support their operations or projects.
• Request Generation: Once the needs are identified, stakeholders generate requests for procurement. These requests may take the form of purchase requisitions, service requests, or work orders, depending on the nature of the requirement.
• Review and Approval: Procurement executives are typically responsible for reviewing and approving the requests for procurement. They ensure that the requests comply with organizational policies and procedures, budgetary constraints, and any other relevant criteria before proceeding with the procurement process.
• Sourcing and Supplier Selection: After the requests are approved, procurement executives initiate the sourcing process to identify potential suppliers who can fulfill the requirements. They may issue requests for proposals (RFPs), requests for quotations (RFQs), or invitations to bid (ITBs) to solicit bids from qualified suppliers.
• Negotiation and Contracting: Procurement executives negotiate with suppliers to obtain favorable terms, pricing, and conditions for the goods or services being procured. Once negotiations are complete, they finalize contracts or purchase orders with selected suppliers.
• Order Placement: Once contracts or purchase orders are finalized, procurement executives place orders with the selected suppliers. This involves transmitting the purchase order to the supplier electronically or via traditional methods such as email, fax, or postal mail.
• Order Tracking and Management: Procurement executives are responsible for tracking the status of orders placed with suppliers to ensure timely delivery and fulfillment. They may use procurement software or systems to monitor order progress, resolve any issues or discrepancies, and communicate updates to internal stakeholders.
• Receipt and Inspection: Upon delivery of the goods or completion of services, procurement executives oversee the receipt and inspection process to ensure that the received items meet the specified requirements, quality standards, and quantity as per the purchase order.
• Invoice Processing and Payment: Procurement executives verify the accuracy of supplier invoices against the purchase orders and contract terms before processing payments. They ensure timely payment to suppliers in accordance with agreed-upon payment terms and financial procedures.
• Supplier Relationship Management: Procurement executives maintain ongoing relationships with suppliers to foster collaboration, address any issues or concerns, and identify opportunities for continuous improvement in procurement processes and supplier performance.

Skills Required:

• The ability to remain calm under pressure.
• Strong communication and interpersonal skills.
• Excellent organisational skills.
• Ability to prioritize tasks and manage time effectively.
• Knowledge of Supply chain management will be an added advantage.
• Negotiation skills.
• Email Coordination.
• Proficiency in English.
• The ability to remain calm under pressure.
• Strong communication and interpersonal skills.
• Excellent organizational skills.
• Ability to prioritize tasks and manage time effectively.

Knowledge Required:

• Knowledge of inventory management systems and word processing software (supply chain management)
• Microsoft Office, Google Sheets/Docs.
• Electronics components procurement process.
• Knowledge of inventory management systems and word processing software (supply chain management)
• Microsoft Office, Google Sheets/Docs.
• Should have knowledge of Purchase and Procurement of Materials.
• Knowledge of Supply chain management will be an added advantage.

Qualifications & Experience:

? B.com / BBA / MBA Graduate.

? 1+ years' experience in electronics components procurement.

Job Type: Full-time

Schedule:

• Day shift
• Weekend availability

Ability to commute/relocate:

• Mysore, Karnataka: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Procurement: 1 year (Required)