Job Description

Position Description


Job Title: Specialist, Grants, Contracts & Compliance

Location: Gurgaon, India

Reports to: Director, Operational Excellence, India


Position Summary:



Help us translate science into global health impact!



IAVI is seeking a Specialist, Grants, Contracts and Compliance (GC&C), who will support the full lifecycle of active grants/contracts, and facilitate those under consideration or proposed, both incoming to IAVI and outgoing to sub-grantees or contractors, while ensuring compliance with regulatory requirements and maintaining accurate documentation. The Specialist will draft and review agreements, monitor grant activities ensuring adherence to contractual terms, conduct compliance audits, and providing guidance on regulatory changes. The Specialist will also assist relevant departments including HR, FA, Legal and Partnerships ensuring compliant execution, as mandated by the Indian law.


Key Responsibilities:



Grants & Contract Management


• Support the development of pre- and post-award grant agreements and other documents including any donor mandated contractual paperwork, including sub-grantee project applications by collating documents at different stages of a collaborative initiative.
• Build, track and maintain all contractual records and requirements/compliances.
• Maintain and update existing excel models/software (as applicable) which serve as the basis for internal grant related compliance tracking and delivery mechanism.
• Ensure projects follow donor and IAVI requirements including donor approval, policies and procedures, reporting protocols and templates, and award close-out procedures.
• Monitor expenditure against grants (budget vs actuals) to ensure targets are aligned and met as per India Program's annual departmental goals.
• Identify risk exposure and advise management on contractual obligation, risks, and legal implications of internal policies and procedures.
• Prepare various analysis / grant spend status for different teams within IAVI.
• Collaborate and support Partnership/Business Development department to evaluate collaboration opportunities, review and negotiate favourable partnership terms, ensure compliance with legal and organisational requirements, and identify potential risks and mitigation strategies.
• Support in the preparation and finalization of financial donor deliverables including statement of expenditure and utilisation certificates.
• Maintain constant communication and engagement with the project, finance and other internal teams/departments (India and NY Office), to ensure an accurate, timely, efficient, and transparent grant and project life cycle.


Compliance Review and Management


• Keep abreast of regulatory developments within or outside of the organisation as well as evolving best practices in compliance control.
• Maintain and oversee a compliance control tracker to ensure the organisation tracks and adheres to relevant/applicable legal obligations in India.
• Review and advise management on legal implications of internal policies and procedures.
• Draft, modify, and implement organisational policies and associated SOPs/guidelines in close alignment and working with General Counsel, HR and other relevant departments.
• Assist in corporate governance matters as obligated under the Registrar of Companies, including in organising, preparing and documenting board meetings and resolutions, committee meetings, AGMs etc., preparing meeting minutes, and maintaining corporate records.
• In partnership with the Director, Operational Excellence, review procedures, laws, change in regulations etc. periodically to implement organisational compliances and risk mitigation strategies.
• Assist in preparing meeting reports and other related collaterals as necessary for senior management and external regulatory bodies, in close working with relevant departments and teams.
• Perform other duties as assigned by the manager.


Education and Work Experience:


• Bachelor's Degree in law or a related field is required; an advanced degree is desirable.
• Minimum 3 years of relevant contracts and compliance experience is required.


Qualifications and Skills:


• Experience drafting and reviewing contracts is required.
• Strong ethical judgement and integrity.
• Experience working with regulations in India on Data Privacy, IP, Licensure and Commercialisation, FCRA, Contract law is required.
• Excellent organizational skills and attention to detail.
• Analytical and problem-solving skills.
• Ability to work independently, with limited supervision is required.
• Strong time management and prioritization skills with ability to work within tight deadlines is required.
• Excellent interpersonal and communication skills, including written and oral communication, are required.
• Project management experience, particularly in pre- and post-award grant management, is highly desirable.
• Understanding of budgeting and financial management principles is desirable.
• Experience working for an international organization is desirable.


Organizational Overview:



IAVI is a nonprofit scientific research organization dedicated to addressing urgent, unmet global health challenges including HIV and tuberculosis. Our mission is to translate scientific discoveries into affordable, globally accessible public health solutions. Through scientific and clinical research in Africa, India, Europe, and the U.S., IAVI is pioneering the development of biomedical innovations designed for broad global access. We develop vaccines and antibodies in and for the developing world and seek to accelerate their introduction in low-income countries. IAVI programs and partnerships are grounded in the regions of the world where the disease burden is the greatest, and our approach emphasizes sustainability. Our network of clinical research center partners in Africa and India helps strengthen in-country research capacity and supports the training and education of the next generation of scientists. The global impact of our science includes fundamental contributions to understanding the biology of HIV infection, which IAVI and others are applying toward advancing vaccine science and immunology. IAVI accelerates scientific discovery and development by fostering unique collaborations among academia, industry, local communities, governments, and funders to explore new and better ways to address public health threats that disproportionately affect people living in poverty. Our global reach, including a clinical research network in five countries in sub-Saharan Africa and in India, has allowed us to make fundamental contributions to understanding the epidemiology, transmission, virology, and immunology of HIV. This work played a key role in facilitating the design of promising HIV vaccine candidates, as well as the discovery of broadly neutralizing antibodies that are now being advanced as promising approaches for HIV prevention. Our integrated capabilities in vaccine and antibody discovery, development, and clinical research take advantage of bio-pharmaceutical industry expertise to accelerate the development and testing of prevention methods for HIV and other diseases. Through the Product Development Center, we support external researchers with technical and scientific expertise to accelerate the development of their own products.


About ATRP:



The Antibody Translational Research Program (ATRP) is a joint collaborative program between IAVI and Translational Health Science and Technology Institute (THSTI), for developing antibodies and vaccines against HIV/AIDS, TB, emerging infectious diseases like COVID-19 and RSV, and other regional and global health threats. It is located at the NCR Biotech Science Cluster in Faridabad, India and closely linked with IAVI's Neutralizing Antibody Center (NAC), USA and its global network of laboratories, including those in Africa. ATRP has also established partnerships with leading academic labs in India & globally, for conducting research & building capacities for facilitating indigenous scientific innovation in and between LMICs.



The program comprises of an interdisciplinary group of scientists from both IAVI and THSTI with unique capabilities and multifaceted experience, which enable it to drive the mandate of vaccine and antibody research. The science at ATRP is driven on understanding the HIV-1 virus through genetic and functional characterization to inform development of region-specific HIV prevention products; discovery and development of novel mAbs; evaluate of host-immune responses induced by natural infection and post vaccination; and characterization of B-cell repertoire using next-generation technologies to inform further development of novel vaccines and antibodies.


IAVI CORE VALUES:


• Dedication to the Mission: We are committed to the translation of scientific discoveries into affordable, globally accessible public health solutions.
• Innovative Evolution: We are committed to solving complex problems in creative and innovative ways, learning from our mistakes and successes and never giving up
• Integrity: We are committed to meeting the highest ethical and professional standards in everything we do and to taking responsibility for our actions to earn respect
• Collaboration: We are committed to embracing diversity, the power of global teamwork and the belief that by working as one we can make a difference


Disclaimer: Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified. This document does not create an employment contract, implied or otherwise, other than an "at-will" relationship. IAVI is an equal opportunity employer and applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.



IAVI IS AN EQUAL OPPORTUNITY EMPLOYER actively committed to fostering a diverse and inclusive global organization. IAVI believes that diversity and inclusion among our teammates is critical, and we seek to recruit, develop and retain the most talented people from a representative candidate pool. At IAVI, we celebrate the spectrum of colleagues' experiences and believe that dedication to our mission above all is essential to our success as a scientific global non-profit. IAVI upholds these principles through IAVI's Global Diversity and Inclusion Committee.



IAVI has zero tolerance for discrimination or harassment on the basis of race, color, ethnicity, caste, national origin, home language, ancestry, religion, marital or civil partnership status, age, physical or mental disability, HIV status and any other medical condition, genetic information, pregnancy, sexual orientation, gender identity or expression, and veteran status, in addition to any other status protected under the law in any of our locations worldwide.