Lead the end-to-end planning and execution of medical events, including conferences, hands-on workshops, Surgery observation programs, Live/re-live surgery symposiums and webinars.
Develop event timelines, budgets, and work plans to ensure events are delivered on time and within budget. Coordinate with internal teams (e.g., sales, marketing, professional affairs, compliance) and external vendors (e.g., marketing vendors, travel partners) to organize all aspects of events.
Co-ordinate with various functions for arranging the instruments & other materials necessary for hands-on training on sawbones, cadavers, etc. Manage relationships with participating surgeons, vendors, and internal teams to ensure smooth event execution.
Negotiate contracts with suppliers and service providers, ensuring compliance with legal and regulatory standards. Coordinate travel, accommodation, and other logistical arrangements for speakers and attendees.
Responsible for developing close relationship with key customers across India for facilitating training & education course. Ensure all events comply with relevant medical industry regulations, ethical guidelines, and accreditation standards.
Document collection from stakeholders as per compliance requirement.
Raising event requisition on organizationsxe2x80x99 designated portals with all documentation. Processing pre-event POs and post event payment claims through organizationsxe2x80x99 designated portals.
Preparation of event report and maintaining and confirmation of participantxe2x80x99s attendance as per required formats. Processing faculty & participant agreements and maintaining the repository of signed agreements
Develop and manage event budgets, ensuring cost-effective solutions without compromising event quality.
Monitor expenses and ensure financial targets are met, providing regular reports to senior management. Gather and analyze feedback from attendees & faculties to assess the event's success.
Provide recommendations for future events and process improvements. Prepare post-event reports, including event pictures, signed attendance sheet, attendee engagement metrics, and event impact. Ability to get trained on Stryker products/ Equipments Maintain high level of product category knowledge and staying updated
What you need
Bachelorxe2x80x99s degree in Event Management, Marketing, Life Sciences, or a related field. A masterxe2x80x99s degree is a plus.
2 to 5 years of experience in Sales/Marketing/Medical Education/Event management, with a focus on medical, healthcare, or pharmaceutical industries.
Exceptional organizational and project management skills with the ability to handle multiple tasks simultaneously.