Job Description

Team Lead- P2PQualification:Bachelor/Post Graduate degree in Commerce (exclusion: BE/BTech/MCA/Arts and Science Graduates)Responsibility:Business/ Customer: \xe2\x80\xa2 Articulate/ communicate in a manner which is understood by clients / end-users

• \xe2\x80\xa2 Connect with the customer & provide highest level of satisfaction to the customer.

• \xe2\x80\xa2 Provide Analysis.

• Handling & processing multiline invoices, rectifying errors in vendor master, interacting with buyers/vendors for resolving simple exceptions, adjusting (self) debit notes/vendor credit notes against open invoices, creating vendor account statements, Handling payroll processing, handling RFQ /Price differences, Contract & Catalog processing and upload, basic spend analysis and reporting, RFx support and any adhoc requests to ensure SLAs are met as agreed for customer satisfaction.

Project / Process:

• \xe2\x80\xa2 Ensure process guidelines are followed and met as documented.

• \xe2\x80\xa2 Achieve process SLAs / metrics - productivity and quality targets within the established timelines.

• \xe2\x80\xa2 Raise process related issues on time with process lead and team lead.

• \xe2\x80\xa2 Resolve process related queries, expedite on data requests and escalate for resolutions.

• \xe2\x80\xa2 Adhere to shift handover process.

• \xe2\x80\xa2 Adhere to security practices set by organizationImplement.

• Implement small process improvement projects.

• \xe2\x80\xa2 Record data relating to production statistics, enduser related notes, etc as appropriate.

• \xe2\x80\xa2 Contribute towards creation of knowledge updates & stay updated with process knowledge / changes.

• \xe2\x80\xa2 Ensure updation of SOP.

• \xe2\x80\xa2 Provide updates and submit reports related to own area of work.

• \xe2\x80\xa2 Perform root cause analysis on the errors made by the team members.

• In the absence of the PL and TL, perform the following tasks when assigned:
• i Communicate and manage transport delays.

• ii Timely Resolution for Technical Issues.

• iii Escalation of Breach of Code of Conduct.

• A) Invoice Processing.

• \xe2\x80\xa2 Process vendor invoices within agreed SLA or before due date.

• \xe2\x80\xa2 Invoice indexing, if applicable.

• \xe2\x80\xa2 Perform three way match (GR, PO and Invoice) for PO Invoices.

• \xe2\x80\xa2 Follow appropriate approval process for nonPO Invoices.

• \xe2\x80\xa2 Signature verification for nonPO Invoice.

• \xe2\x80\xa2 Detecting duplicate invoices and avoiding duplicate payments.

• \xe2\x80\xa2 Processing Priority Invoices.

• B) Pending/Unprocessable.

• \xe2\x80\xa2 Clear Pending within Scope.

• \xe2\x80\xa2 Generate / Review aged pending invoices and coordinate with buyers/vendors for faster clearance.

• \xe2\x80\xa2.

• \xe2\x80\xa2 Follow up for GRs for posting the invoices.

• c) Payment Runs.

• \xe2\x80\xa2 Validate invoices which are due for payment run.

• \xe2\x80\xa2 Process manual payment wherever applicable with approvals.

• \xe2\x80\xa2 Support intercompany payments.

• Payroll Processing.

• \xe2\x80\xa2 Process payroll within agreed SLA or before deadlinePerforming reconciliation on payroll activities.

• \xe2\x80\xa2 Complete the internal QC.

People/Team Management: \xe2\x80\xa2 Act as a buddy for New Hires

• \xe2\x80\xa2 Conduct peer reviews.

• \xe2\x80\xa2 Conduct refresher training.

• \xe2\x80\xa2 Complete mandatory training for self as identified.

• \xe2\x80\xa2 Contribute to and participate proactively in knowledge sharing sessions.

• \xe2\x80\xa2 Align individual goals with team objectives (work cohesively with the team).

• \xe2\x80\xa2 Collate team performance data for reporting purposes as and when requested by Process and Team Lead.

• \xe2\x80\xa2 Record attendance and time sheet related data.

• \xe2\x80\xa2 Scheduling Leaves for Self & Team.

• \xe2\x80\xa2 Flexibility to work in any shift if required.

Must Have Skills

• Finance - Procure to Pay

• Procure to Pay-Procurement

• Procure to Pay-Ac Payable

Cognizant