Job Description

The Public Health Foundation of India (PHFI) is working towards building a healthier India. It is helping to address the limited institutional and systems capacity in India by strengthening education and training, advancing research and technology and facilitating policy and practice in the area of Public Health. PHFI is headquartered in New Delhi with national presence through its constituent units of regional Indian Institutes of Public Health (IIPHs) and Centers of Applied Research in core public health themes. The Foundation, established in 2006 as a public private initiative, is governed by an independent board comprising of senior government officials, eminent Indian and International academic and leaders, civil society representatives and corporate leaders.About IIPH - Bhubaneswar:IIPHB was established in Odisha as to act as a regional hub of public health education and research for the Eastern region of the country. The Institute started functioning from 2nd August, 2010, and the first batch of PGDPHM participants joined the programme from August. Over a period of time, the Institute has been imparting education on public health, conducts face-to-face trainings for a variety of participants and undertakes research objectives for issues of public health importance.Deliverables

• Responsible for institute (IIPH) accounting, records and disbursals.
• Interacting with director, academic/ research staff, operations on financial, contractual obligations and performance and also guide them in budget proposals.
• Responsible for grant accounting, records and disbursals pertaining to the institute.
• Monthly closure of accounts, financial reports for submission to management, granting agencies.
• Ensure management & proper settlement of imprest cash advance
• Assist Director (IIPH) in preparation of annual budgets and its monthly review thereof with the actual numbers.
• Work closely with the project/operations teams and guiding them on grant matters including expenditure and procurement procedures/ documentation,
• Liaise with Head Finance and Head Office for financial matter pertaining to IIPH
• Responsible for statutory audit for IIPH / Grants including verification and audits of sub- grants and sub-awards,
• Develop a Management Information System (MIS), control procedures for IIPH.
• Inventory management of IIPH / Grants,
• Travel regularly to project sites for periodic monitoring,
• Ensuring compliance of all tax laws like the Income Tax Act, GST, Professional Tax etc,
• Processing invoices from vendors for payment.
• Liaise with different vendors and bank.
• Ensure the Maintenance of all office records, files, and registers (Finance & Admin).
• Liaison with bank, donor, Govt etc. advocacy with related stakeholders
• As the line level supervisor, supervise the 'senior executive-Administration\' to ensure the smooth administrative functions at IIPHB
• Ensure the maintenance of Institute premises.
• Ensure the needs of academic activities for IIPH-B, by maintaining proper coordination with concerned programme officer(s) and course coordinator(s)
• Ensure all the installations and assets of the Hostel premises
• Ensure needs of the office and the guest house premises
• Ensure all annual maintenance contracts of IIPH-B.
• Any other tasks assigned by Line Manager/PI/Reporting Finance Authority/Director-IIPHB

QualificationEssential:

• MBA / PG / PGD (2 years) in finance or relevant Professional Qualification

Desirable:

• CA / CMA
• Strong Knowledge in Microsoft Excel/Excel Reporting/Financial Projections

ExperienceEssential:

• 3-5 years of Work Experience in relevant work

Desirable:

• Experience in Finance & Admin work with knowledge in Oracle ERP
• Impressive communication and Interpersonal Skills
• Able to plan, conceptualize and organize

Process to ApplyPlease note that Annual Salary (CTC) will commensurate with available skills and fitment of the incumbent as per the selection process.Interested and eligible candidates may send their updated CV to and fill the application form -Please mention the exact Position Code (IIPHB-SROF-ATMG-101) in the email subject line. Only shortlisted candidates will be contacted for the interview.Last Date of Receipt of Applications: 6th August 2024Remarks:

• Candidates are requested to refer PHFI website for position description & process for applying. Please note only those applications will be considered which are received as per instruction written on PHFI website.
• Candidates should have an excellent academic record, good communication skills, a commitment to high quality graduate / post-graduate education.
• Mere eligibility will not entitle any candidate for being called for interview.
• Persons employed in Government/Semi-Government Organization or Educational Institutions in India must apply through proper channel.
• PHFI reserves the right to fill or not to fill any or all available positions.
• The requirements of minimum qualification and/or experience may be relaxed in the case of candidates with outstanding credentials.
• No correspondence will be entertained from candidates regarding any delays, conduct & result of interview and reasons for not being called for interview.

PHFI reserves the sole right to alter/modify/cancel the entire selection process or the position or the vacancy or to disqualify any candidature at any stage of the selection process.Women are encouraged to apply!ShareCode: IIPHB-SROF-ATMG-101Location: BhubaneswarCategory: OpeationsDuration of Position: 1 year (further extendable)Number of Positions: OneLast Date: August 6, 2024Search JobsDonate to a Healthier India : Collective effort is required to address the public health challenges we face today. Partner with PHFI and support initiatives to strengthen public health initiatives in India.If you are looking for something specific and unable to find it; please email#PublicHealthForIndiaWORKING TOWARDS A HEALTHIER INDIAPHFI is helping to build institutional and systems capacity in India for strengthening education, training, research and policy development in the area of Public Health.

PHFI