Job Description

Senior Office AdministratorCompany: Boeing India Private LimitedJob ID: 00000437924Date Posted: 2024-09-03Location: IND - New Delhi, India Qualifications:Boeing is the worlds largest aerospace company and a leading provider of commercial airplanes, defense, space, and security systems, and global services. Building on a legacy of over a century of innovation and leadership, Boeing continues to lead the way in technology and innovation, customer delivery, and investment in its people and future growth of aerospace.In India, Boeing has been a strong partner to the Indian aerospace and defense sectors for more than 80 years. People at Boeing have been supporting mission readiness and modernization of Indias defense forces, and enabling connected, safer, and smarter flying experiences, in the sky, in the seas, and in space.Technology for today and tomorrowThe Boeing India Engineering & Technology Center (BIETC) in India is leveraging a diverse talented pool of 5,500+ engineers, technologists, and innovators to drive growth and innovation in the global aerospace sector These engineers deliver cutting-edge R&D, innovation, and high-quality engineering work in global markets in traditional and emerging areas, andleverage new-age technologies such as AI/ML, IIoT, Cloud, Model-Based Engineering, and Additive Manufacturing, to enhance quality, safety, and productivity for airline customers, shaping the future of aerospace in India for India, and the world.People-driven cultureAt Boeing, we believe creativity and innovation thrives when every employee is trusted, empowered, and has the flexibility to choose, grow, learn, and explore. We offer variable arrangements depending upon business and customer needs, and professional pursuits that offer greater flexibility in the way our people work. We also believe that collaboration, frequent team engagements, and face-to-face meetings bring diverse perspectives and thoughts - enabling every voice to be heard and every perspective to be respected. No matter where or how our teammates work, we are committed to positively shaping peoples careers and being thoughtful about employee wellbeing.At Boeing, we are inclusive, diverse, and transformative.With us, you can create and contribute to what matters most in your career, community, country, and world. Join us in powering the progress of global aerospace.Position Overview:The Boeing Global India team is currently looking for Senior Office Administrator to join their team in New Delhi, India.The successful candidate will support executive team members in our office in Delhi, India.The ideal candidate has experience supporting senior executives and possess a high degree of professionalism and is steady in a high-pressure, fast paced environment. The ideal candidate will foster a friendly environment, will have strong interpersonal skills, demonstrated leadership, strengths working as part of a team, confidentiality, diplomacy, and tactfulness. A strong customer focus is also key to be successful in this role.Position Responsibilities:The responsibilities for this position include, but are not limited to, the following:Establishes and maintains effective working relationships with internal and external stakeholders, co-workers and peers, while maintaining the highest level of confidentiality with sensitive information and while working under tight and often competing deadlinesCoordinates domestic and international business travel, monitors traveler logistics, generates expense reports, and reconciles corporate credit card charges to ensure timely and accurate reimbursement for the executive team membersAssists in planning, coordinating, and implementing logistics for visiting Boeing senior executivesPrioritizes and schedules executive and management-level employee time and availability for efficient use of time; tracks and maintains designated conference room schedulesCoordinates with the appropriate focal(s) to support the acquisition and maintenance of resources for the office; Orders and maintains office suppliesPromotes teamwork and value-added ideas to managementProcesses and screens incoming and outgoing communication and correspondence to ensure proper dissemination of informationWorks under minimal supervisionWorks outside of normal business hours on occasion to support statement of workSome travel may be required to support regional eventsEmployer will not sponsor applicants for employment visa status.Basic Qualifications (Required Skills/Experience):Bachelors degree or higher is required as BASIC QUALIFICATION15+ years of experience as an Office Administrator supporting a senior Executive Leader.10 + years of experience and proficiency in Excel, Word, Outlook and PowerPoint and the ability to learn in house systems3+ years of experience coordinating and processing business travel arrangements utilizing Concur or a similar travel and expense management program; generating expense reports for business travel and reconciling corporate credit card charges to ensure timely and accurate reimbursement5+ years of experience in partnering with executives to help develop and manage the operating rhythm/cadence for executive leadership teams5+ years of managing complex agendas & travel arrangements involving multiple internal & external stakeholders5+ years for working with various industry bodies in India and coordinating for events, sponsorships etc.3+ years of experience in managing budgets and expensesExperience working within a fast-paced team environment which required strong communication skills to frequently interact with Program Leadership, internal and external representatives and development teamsExperience supporting and engaging with executives and their leadership teams to coordinate priority needs, support internal and external events, and provide effective travel arrangementsPreferred Qualifications (Desired Skills/Experience):Experience providing administrative support to multiple customers such as executives, managers, and staff membersExperience with written and verbal communication across diverse audiencesDemonstrate analytical and problem-solving skillsAdeptness in functioning as a liaison between senior executives as well as superior work prioritization and multi-tasking abilitiesExcel at creating and sustaining effective working relationships with internal coworkers, executives and external audiences and partners while maintaining the highest level of confidentiality regarding sensitive informationPersonable and professional phone demeanor; speak clearly, professionally and with decorumMature and independent judgment, takes initiative, and is flexible; highly responsive to the needs generated by the day-to-day activities of management and the organization; planning tasks; and leading in a team environment.A high attention to detail, self-starter, results drivenTypical Education & Experience:Education/experience typically acquired through advanced education (e.g. Bachelor) and typically 16 or more years\' related work experience or an equivalent combination of education and experience (e.g. Master+15 years\' related work experience.Relocation:This position does offer relocation within INDIA.Boeing is the world's largest aerospace company and leading manufacturer of commercial airplanes and defense, space and security systems. We are engineers and technicians. Skilled scientists and thinkers. Bold innovators and dreamers. Join us, and you can build something better for yourself, for our customers and for the world.Relocation: Relocation is available for eligible candidates, if authorizedExport Control Requirement: Not an export control positionSafety Sensitive: This is not a safety sensitive positionContingent Upon Award Program This position is not contingent upon program awardExperience Level: Individual Contributor - DJob Type: RegularJob Code: UAMLID (U06)

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