Job Description

senior office administrator - Executive Assistant

Company: Boeing India Private Limited

Job ID: 00000380269

Date Posted: 2023-06-25

Location: IND - Bangalore, India

Qualifications:

Overview

Boeing is the world\xe2\x80\x99s largest (Per Boeing LinkedIn page) aerospace company and a leading provider of commercial airplanes, defense, space, and security systems, and global services. Building on a legacy of over a century of innovation and leadership, Boeing continues to lead the way in technology and innovation, customer delivery, and investment in its people and future growth of aerospace.

In India, Boeing has been a strong partner to the Indian aerospace and defense sectors for more than 75 years. People at Boeing have been supporting mission readiness and modernization of India\xe2\x80\x99s defense forces, and enabling connected, safer, and smarter flying experiences, in the sky, in the seas, and in space.

Technology for today and tomorrow

The Boeing India Engineering & Technology Center (BIETC) is a 3000+ diverse engineering workforce that contributes to global aerospace growth. Our engineers deliver cutting-edge R&D, innovation, and high-quality engineering work in global markets, and leverage new-age technologies such as AI/ML, IIoT, Cloud, Model-Based Engineering, and Additive Manufacturing, shaping the future of aerospace.

People-driven culture

At Boeing, we believe creativity and innovation thrives when every employee is trusted, empowered, and has the flexibility to choose, grow, learn, and explore. We offer variable arrangements depending upon business and customer needs, and professional pursuits that offer greater flexibility in the way our people work. We also believe that collaboration, frequent team engagements, and face-to-face meetings bring diverse perspectives and thoughts \xe2\x80\x93 enabling every voice to be heard and every perspective to be respected. No matter where or how our teammates work, we are committed to positively shaping people\xe2\x80\x99s careers and being thoughtful about employee wellbeing.

At Boeing, we are inclusive, diverse, and transformative.

With us, you can create and contribute to what matters most in your career, community, country, and world. Join us in powering the progress of global aerospace.

The Boeing Digital Aviation Solutions - India team is currently looking for senior office administrator - Executive Assistant to join their team in Bangalore, India.The successful candidate will support the senior and executive team members in office location in Bangalore, India.

The ideal candidate has experience supporting senior executives and possess a high degree of professionalism and is steady in a high-pressure, fast paced environment. The ideal candidate will foster a friendly environment, will have strong interpersonal skills, demonstrated leadership, strengths working as part of a team, confidentiality, diplomacy and tactfulness. A strong customer focus is also key to be successful in this role.

Position Responsibilities:

The responsibilities for this position include, but are not limited to, the following:

Establishes and maintains effective working relationships with internal and external customers, co-workers and peers, while maintaining the highest level of confidentiality with sensitive information and while working under tight and often competing deadlines

Coordinates domestic and international business travel, monitors traveler logistics, generates expense reports, and reconciles corporate credit card charges to ensure timely and accurate reimbursement for the BDAS Leadership and executive team members

Assists in planning, coordinating, and implementing logistics for visiting Boeing senior executives

Prioritizes and schedules executive and management-level employee time and availability for efficient use of time; tracks and maintains designated conference room schedules

Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources for the office; Orders and maintains office supplies

Promotes teamwork and value-added ideas to management

Processes and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information

Works under minimal supervision

Works outside of normal business hours on occasion to support statement of work

Some travel may be required to support regional events

Employer will not sponsor applicants for employment visa status.

Basic Qualifications (Required Skills/Experience):

Bachelor\'s degree or higher in IT related field or equivalent.

12+ years of experience as an Office Administrator supporting an Executive Leader.

10 + years of experience and proficiency in Excel, Word, Outlook and PowerPoint and the ability to learn in house systems

5+ years of experience coordinating and processing business travel arrangements utilizing Concur or a similar travel and expense management program; generating expense reports for business travel and reconciling corporate credit card charges to ensure timely and accurate reimbursement

5+ years of experience in partnering with executives to help develop and manage the operating rhythm/cadence for executive leadership teams

Experience working within a fast-paced team environment which required strong communication skills to frequently interact with Program Leadership, internal and external customer representatives and development teams

Experience supporting and engaging with executives and their leadership teams to coordinate priority needs, support internal and external events, and provide effective travel arrangements

Desired Skills (Preferred qualifications):

Experience providing administrative support to multiple customers such as executives, managers, and staff members

Experience with written and verbal communication across diverse audiences

Demonstrate analytical and problem-solving skills

Adeptness in functioning as a liaison between customers and senior executives as well as superior work prioritization and multi-tasking abilities

Excel at creating and sustaining effective working relationships with internal coworkers, executives and external audiences and partners while maintaining the highest level of confidentiality regarding sensitive information

Personable and professional phone demeanor; speak clearly, professionally and with decorum

Mature and independent judgment, takes initiative, and is flexible; highly responsive to the needs generated by the day-to-day activities of management and the organization; planning tasks; and leading in a team environment.

A high attention to detail, self-starter, results driven

Typical Education & Experience:

Education/experience typically acquired through advanced education (e.g. Bachelor) and typically 12 years\' related work experience or an equivalent combination of education and experience (e.g. Master + 11 years\' related work experience.)

Relocation:

This position does offer relocation within INDIA.

Boeing is the world\'s largest aerospace company and leading manufacturer of commercial airplanes and defense, space and security systems. We are engineers and technicians. Skilled scientists and thinkers. Bold innovators and dreamers. Join us, and you can build something better for yourself, for our customers and for the world.

Relocation: Relocation is available for eligible candidates, if authorized

Export Control Requirement: Not an export control position

Safety Sensitive: This is not a safety sensitive position

Contingent Upon Award Program This position is not contingent upon program award

Experience Level: Individual Contributor - D

Job Type: Regular

Job Code: UAMLID (U06)

Boeing