Job Description

Document A Position Overview Position Title Senior Manager Internal Audit Department Internal Audit Level/ Band 501/Senior Manager Role Summary: Plan and execute financial and operational audits in accordance with the annual audit plan, in consultation with the HOD. Guide and supervise audit team during the audits to meet relevant professional standards. Discuss audit findings with senior management to ensure factual accuracy and validity and concur on the action plans and timelines. Review draft reports in a timely manner before submission to the HOD. Assist the HOD in the administration of audit work. B Organizational Relationships Reports To VP & Head Internal Audit Supervises Assistant Manager/s assigned for the audit C Job Dimensions Geographic Area Covered Pan India Stakeholders Internal All departments External External auditors D Key Result Areas Organizational processes Key contribution Audit Planning .Build / review the permanent file for the audit .Draft audit planning memo and engagement letter .Review and discuss the Risk Assessment Matrix with the HOD and get it validated from the auditee .Plan audit testing strategy and estimate the time for completion of the audit .Review IT support needs for the audit Fieldwork .Do a kick off meeting with the auditee team to explain the audit scope and objective and perform a process walk through alongwith the process owners .Perform analytical review procedures, using audit software, as applicable .Ensure that the RAM is validated by the auditee .Ensure that the key controls as documented in the RAM are adequately tested to support the audit conclusions .Validate the audit conclusions and ensure factual accuracy .Escalate audit issues, as appropriate .Complete work paper review in Teammate Report Discussion and report writing .Discuss all findings with the senior management and ensure factual accuracy of the audit issues .Discuss management responses, action plans and timelines to ensure that the risks identified are adequately mitigated .Review the audit report for accuracy of data, language and clarity before submission to the HOD .Discuss and clear audit report with the HOD Managing the Audit Team .Guide and supervise the team throughout the audit .Review audit work papers to ensure compliance with professional and AIG standards .Ensure timely audit completion .Ensure timely updating of ATS and Team mate Risk .Own-up\' the risk of the function by developing a risk aware culture through participation in measurement, analysis and mitigation of risks associated with the respective function. This includes development of risk response processes, participation in contingency and business continuity programs and reporting of emerging risks with potential impacts. Also respond to risks highlighted by employees through formal / informal mechanisms and advice on various risk management issues within the organization and provide feedback. Participate in implementing risk mitigation plan through optimum resource allocation, monitoring and reporting on status. ECompetencies Competency For Business Associate Manager (Manager/ Asst. Manager/ Sr. Executive/ Executive) Proficiency Scale Proficiency Scale Description Building and Managing Relationships Working effectively with key stakeholders (internal and external) and cross functional team members to build collaborative relationships based on confidence, trust and respect to facilitate the accomplishment of common work/ business goals. Networking and influencing skills with individuals across teams with diverse working styles to focus on sustainable relationships over a long term basis for better work synergy. 3,4 Ability to lead in managing internal customer, external customers and institutional relationships to deliver operational impact. Actively develops network of internal and external customers to extend influence, support the achievement of business objectives and manage reputational risk in business delivery. Modifies behaviour and approach to deal with changing scenarios. Assertively communicates and explains the process, implications and rationale for change to those affected by it. Shares one-s learning within the team to help other manage stakeholders effectively. Develops and promotes an inclusive team approach towards effective relationship management. Assesses situations appropriately, demonstrating political judgement through interactions with colleagues and partners. Plans effectively aiming towards a specific impact, including taking bold, creative or unusual actions to make a point or get through to others. Makes personal commitments in order to build trust and credibility. Promotes forthrightness in communication and encourages relentless commitments with external and internal stakeholders. Coaches team members for effective relationship management and reviews regularly. Effective Communication Is attuned to the needs, perspectives and sensitivities of others and acting with them in mind. Communicates effectively to set the right perspective of self and team and provide constructive feedback. 3,4 Articulates and presents effectively to facilitate understanding. Willingness to listen when approached by others listens and responds to people\'s concerns by altering own behaviour in a helpful manner. Provides explanations and rationale of the action taken. Facilitates formal discussions between work group members to address ongoing workplace tension and/or persistent conflicts. Conveys one-s own thoughts and point of opinion in a contextual framework. Actively listens to co-workers and empathizes with them to gain a better understanding of the real scenario and constraints. Reassesmbles cross-functional team members on a particular issue or mutual-goals effectively by influencing core actions. Demonstrates knowledge of ethics, collaborative approach including neutrality, confidentiality, objectivity, respect for differences and honesty. Uses appropriate interpersonal styles and communication strategies in facilitating group discussions and communicating with others. Analytical Thinking Displays the ability to consider a variety of perspectives in a particular situation by analyzing facts, data and scenario based insights to enable a logical, well-reasoned and informed decision - making process. 3,4 Distinguishes between situations and the need for information and reasoning. Provides multi-perspectives to a situation, including aspects others may have missed. Analyzes the information gathering and reporting process reviews trends and predict the outcomes Identifies linkages within multiple sources anticipates issues that are not readily apparent on the surface identifies root causes and effects. Reports and identifies areas that need guidance in order to resolve complex issues anticipates the possible outcomes or potential solutions. Outlines approaches and measuring index for assessment by establishes clear goals and priorities. Designs and implements methods and tools to automate the audit process. Identifies linkages within multiple sources anticipates issues that are not readily apparent on the surface identifies root causes and effects. Anticipates situations and enables approaches needed to resolve them anticipates the possible outcomes or potential solutions identifies trends of events. Keeps the organizational priorities in mind, when making decisions or analyzing the cost and benefit of various alternative methods. Shares the importance of analytical thinking with team membersand encourages usage of data and insights on their area of work. Managing Conflicts Effectively The ability to deal with conflicts in a positive manner to enhance learning and group outcomes, including effectiveness or performance in organizational setting. 2,3 Assists in fostering a calm and objective environment during conflict resolution process. Seeks assistance when potential disruptive situations have been identified. Considers concerns, issues and objections of others in a conflict situation. Ability to remain calm when faced with an escalating conflict. Listens to different point of views and promotes mutual understanding. Identifies and takes action to minimize confrontations, disagreements, complaints and grievances. Identifies and evaluates elements of conflicts and enables the conflict resolution process. Ability to take proactive actions to prevent potential conflicts. Directs the attention of individuals in conflicts on mutual goals. Demonstrates knowledge of ethics, collaborative conflict resolution techniques and approaches to handle a situation. Shares approaches and success stories with team members on effective conflict management at work. Functional knowledge Has a thorough understanding of knowledge and skills sets required to excel within the function in order to build a business model leading to sustainable growth for customers and consumers. 3,4 Application of critical thinking to specific business and control processes and systems to generate an in-depth understanding of the important variables. Accurately identifies the cause effect relationships among key business variables. Understands and evaluates financial, operational, and regulatory risk within the organization and its processes taking into consideration the big picture. Analyzes processes to identify appropriate and critical controls and objectives. Guides team in deploying appropriate process to identify business variables. Creates awareness and understanding of the business to in order to connect with the core activities of the function effectively. Guides team in measuring the performance of the business line and various processes from an audit and compliance perspective. Identifies areas of development in the systems and recommends approaches to mitigate the risk. Makes recommendations on process and system improvement basis the audit findings to mitigate risks at an organizational level. F Skills Required Technical Behavioral Essential Desired Interpersonal skills . Communication skills . Creative thinking skills . Supervising/Leadership skills . Teamwork Skills . Influencing skills . Relationship Building skills . Decision making skills . G Incumbent Characteristics Essential Desired Qualification Chartered Accountant Experience 5 years in Internal Audit

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