Job Description

:

• Invoice Processing & Exception Management

• Identification of discrepancies through system reports

• Research & Analysis and reporting of various kind of invoice discrepancies & exception

• Regular contact with Buying Group/ Vendors to resolve discrepancies through e-mails/phone

• Resolve queries of Invoice Processing team

• Provide requested information to Supervisor for all internal & external audits

• Provide quality customer service via processing Technical Skills Good computer Navigation skills

- Ability to use the Desktop Computer system
- Basic IT knowledge & familiarity of Operating Systems (Windows 95/98/2000/NT)
- Basic Knowledge of using Internet, Web Browser, Search Engine etc.
Keyboarding Skills
Analytical Skills Process Knowledge - 1. Verify all invoices 2. Input data in DDS accounting system 3. Handle Exceptions 4. Call buyers and vendors to clear/inform about the discrepancies 5. Send E-Mails to buyers and vendors informing about discrepancies, asking for additional info etc..6. Process payments for clear invoices.
Mathematical & Accounting ability Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages. Ability to use a financial calculator or do equivalent functions in MS Excel Ability to understand and post accounting entries.
Communication Skills- Ability to communicate well with outside parties over the telephone. Ability to write Invoice exceptions. Ability to communicate well with buyers and vendors.
Soft Skills Business Awareness- Understands the business how to implement business initiatives to maximize our competitive advantage
Teamwork- Works effectively with teamwork to accomplish goals, takes action that respects the needs of others & those of the organization
Adaptability- Maintains effectiveness despite changes to situations, tasks, responsibilities, and people

TESTED / TRAINED THROUGH Qualifying Score
Computer Proficiency test at Hiring 70%
Typing Test at Hiring >=40 wpm at 90% accuracy
Based on the accounting and aptitude tests 70%
Blended Numerical Ability test & accounting test 70%
Grammar Test 70%

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