Job Description

Lakshya Digital, a Keywords Studio is looking for experienced Senior Executive Administration at Pune location.

The Role would require to manage below mentioned Responsibilities:

• General Administration
• Facility Management
• Vendor Management
• Security & Safety
• Event Management
• Purchase / Stationery management
• Travel Management

Requirements

Responsibilities:

• Supervise & manage day-to-day operations of the administrative department.
• Analysing existing processes and re-designing the same for enhancing operational efficiency and achieving maximum cost savings.
• Ensuring effective rendering of services including Housekeeping, Canteen, Security, Travel, Office Equipment, etc. to enable smooth flow of day-to-day operations.
• Identifying, finalizing and managing the vendor for arranging occasional special food for festivals and team get-togethers.
• Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
• Work with finance and management team to set budgets, monitor spending, and manage expenses.
• Planning, creating and maintaining Facility Infrastructure for office buildings, etc.
• Ensuring proper maintenance of building services (Electrical, Air-Conditioning, Plumbing, Landscaping, Civil Works, Generators, office & Telecom equipments, etc.)
• Monitoring and maintenance of facilities and AMC.
• Auditing of facilities and implementing appropriate measures.
• Ensure appropriate Vendor selection, drafting scope, SLAs and their monitoring & governance, addressing all operational challenges.
• Ensure outsourced facilities service vendors meet office requirement and be the single point of contact for facility vendors and contracted employees.
• Work on the quotations and comparative sheet and finalize the vendors as per the quality and cost parameters designed by company.
• Making of Purchase Requisition, Purchase Orders, Invoices, etc., for all Admin related activities.
• Monitoring the services of House Keeping, Hospitality, Client Visits, Security, Movement of Assets, Movement of Systems, and Interior Renovations within the premises and Administration.
• Liaising with respective govt. agencies for smooth functioning of the office/adhering compliance requirements.
• Managing/forecasting annual administrative budget to ensure effective delivery of services.
• Identify contracts that are maturing / expiring and plan appropriate allocation of these contracts in advance.
• Managing complete asset details of the office premise and carryout budgetary planning for maintenance & repair works to ensure proper upkeep of the properties.
• Serve as the liaison between administrative personnel and senior management, communicating needs and concerns so they can be handled expeditiously
• Responsible to share the MIS with management on savings and cost optimization and share the information about Cost Effectiveness and cost Control Initiatives to reduce the cost.
• Accountable for all travel arrangements and visa processing as required.
• Accountable for effective working of security personnel and implementation of laid down procedures and system.
• Finalization, management and communication of all Health, life Insurance, theft security etc policies for employees and organization.
• Handling employee grievance towards administrative requirements.

Key Skills:

Time Management

Strategic Planning

Multi-Tasking

Creative Thinking

Decision Making

Organization Skills

Communication skills

Planning Skills

Quality Management

Benefits

• We offer competitive salaries and annual performance-based bonuses.
• We offer generous paid time off. You get 26 Annual leaves and additional paid time off at the year-end.
• Benefit from our free Employee Assistance Program (EAP) for mental and emotional wellbeing.
• You can also avail our Special Education Assistance Scheme to further develop your career.
• And a lot more!

Keywords India & Lakshya Digital