Job Description

: Event Manager

Position Summary:

The Event Manager at WEDO is responsible for planning, coordinating, and executing a variety of events, ensuring they run smoothly and achieve organizational goals. This role involves overseeing all aspects of event planning and management, including budgeting, logistics, vendor relations, and on-site coordination. The Event Manager will work closely with internal teams and external partners to deliver high-quality events that meet and exceed expectations.

Key Responsibilities:

1. Event Planning and Coordination:

- Plan, coordinate, and execute events from conception to completion, including conferences, workshops, seminars, and social events.

- Develop detailed event plans, timelines, and schedules to ensure all aspects of the event are meticulously organized.

2. Budget Management:

- Create and manage event budgets, ensuring all expenses are tracked and within allocated funds.

- Negotiate contracts with vendors and suppliers to obtain the best possible rates.

3. Logistics and Operations:

- Oversee all logistical aspects of events, including venue selection, catering, transportation, and accommodation arrangements.

- Coordinate with vendors, suppliers, and service providers to ensure timely and efficient delivery of services.

4. Vendor and Partner Relations:

- Establish and maintain strong relationships with event vendors, suppliers, and partners.

- Manage vendor contracts and ensure all terms and conditions are met.

5. Marketing and Promotion:

- Collaborate with the marketing team to develop and implement event marketing and promotion strategies.

- Utilise various channels to promote events and attract attendees.

6. On-site Event Management:

- Manage on-site event operations, including setup, execution, and teardown.

- Ensure all event activities run smoothly and address any issues or challenges that arise promptly.

7. Attendee and Participant Engagement:

- Provide excellent customer service to event attendees and participants.

- Handle inquiries, registrations, and feedback to ensure a positive event experience.

8. Post-Event Evaluation:

- Conduct post-event evaluations to assess event success and gather feedback from attendees and stakeholders.

- Prepare detailed reports on event outcomes, including attendee satisfaction and ROI.

9. Compliance and Safety:

- Ensure all events comply with relevant regulations, health and safety standards, and organisational policies.

- Implement risk management strategies to ensure the safety and security of all event participants.

10. Continuous Improvement:

- Stay informed about industry trends and best practices in event management.

- Identify opportunities for innovation and improvement in event planning and execution.

Qualifications:

- Bachelor's degree in Event Management, Hospitality, Business Administration, or a related field.

- Proven experience in event planning and management, with a successful track record of organising events of various sizes and types.

- Strong organisational and project management skills.

- Excellent communication and interpersonal skills.

- Ability to manage multiple projects and deadlines simultaneously.

- Proficiency in event management software and tools.

- Strong attention to detail and problem-solving abilities.

- Ability to work independently and as part of a team.

Preferred Qualifications:

- Experience in negotiating contracts and managing vendor relationships.

- Knowledge of marketing and promotion strategies for events.

- Familiarity with industry trends and best practices in event management.

Working Conditions:

- Full-time position.

- May require occasional evening or weekend work to support events and activities.

- Ability to travel as needed for event planning and execution.

To Apply:

Please submit your resume and a cover letter outlining your qualifications and experience to kadambari@wedo.org.in

Job Type: Full-time

Pay: ?21,368.74 - ?35,000.00 per month

Schedule:

• Day shift

Supplemental pay types:

• Performance bonus

Experience:

• total work: 1 year (Preferred)

Work Location: In person