Job Description

Req ID:432003

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

• Executive assistant to Site MD
• Supporting India LT
• Travel Management
• Claim Expenses & keeping track of the reimbursement.
• Local Logistics - Cabs / Hotel for Visitors (From France) and VPs as well
• Supporting all VPs when they are in Bangalore (Agenda management)
• Coordinating Invite Letters for Visitors
• New Joinee seat allocation, Employee roster management, Update seat booking tool etc..
• Arranging snacks / stationary requirements for any events to Leadership support team
• Updating & Maintaining Employees / Contractor Distribution List
• Headphone Distributions
• Coordinating & Collating with Directors for the holiday / Travel Planner
• Ensuring all internal employees are attending for the IS&Team Townhall
• Blocking Conference rooms / coordinating & getting access to the site at Paris for Directors
• PO/PR creations, Managing Site Budget, Vendor Coordination etc..
• Support IS&T Induction, Birthday celebration, etc..

Mandatory:

• Four to five years of executive assistant experience
• Four to five years of administrative experience
• Experience managing multiple calendars.
• Experience in booking travel and claims
• Adaptability, Collaborative and strong communication and organization skills
• Agility and ability to work with people from different countries and cultures

You don\xe2\x80\x99t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you\xe2\x80\x99ll be proud. If you\xe2\x80\x99re up for the challenge, we\xe2\x80\x99d love to hear from you!

Important to note

As a global business, we\xe2\x80\x99re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We\xe2\x80\x99re committed to creating an inclusive workplace for everyone.

Job Type:\xe2\x80\x8bExperienced\xe2\x80\x8b

Alstom