Job Description

Invoice Processing -

• Accounts Payable Invoice processing - Largely related to US vendors (North America)
• Ensuring invoices are accurate and legitimate before processing them.
• Recording the Invoice in ERP and processing as per Accounting procedures
• 2Way match & 3 Way match Invoices , Utility, Admin and Raw material purchase.
• Ensure Debit Note & Credit Notes are tracked and timely accounted.
• Verifying the details of the invoice on receipt (GRN) and Matching to PO
• Updating Project Code for certain spend categories.
• Ensure maintains monthly Productivity of minimum 650 Invoices Per month
• Maintain the Invoice Processing Accuracy at 98%
• Ensure the TAT (Turn Around Time) of 3-4 days to process an invoice is Met.
• Ensure No Backlogs are accumulated and invoice processing should be done timely basis.
• Knowledge of USA Tax Rules (will be tested on taxable and non-taxable invoices and the process)


Reconciling:-

Matching invoices with purchase orders (3 Way Match ) and receipts to identify and resolve discrepancies.

Hold Invoices and its resolutions

Review of Invoices:-

Before posting the invoice AP processor to ensure that the Invoice is accurate and the spending approval and relevant GL codes and Tax information's are secured in ERP.

Stakeholders Management:-

Correspond with external and internal customers. Follow SOX, Approval Authority policies

Attend 'Invoice on HOLD' meeting with Buying team and resolve discrepancies

Month End Responsibilities :-

• Prepare Accrual Report and record accrual transactions during month end.
• Supporting team members and be a 'Team player' and manage the P2P process efficiently .

Qualification :-

Any Graduate in Commerce with 4 plus years of experience .