Job Description

JOB DESCRIPTION Company Secretary - Associate

Short Description Are you a meticulous organiser with a passion for corporate governance? Are you looking to elevate your career in a dynamic and fast-paced environment? If so, JP Morgan have the perfect opportunity for you! Join our team as a Company Secretary and take the next step towards professional fulfilment and success.

Position Summary


J.P. Morgan is seeking to recruit an experienced qualified or part-qualified company secretarial professional/analyst to take direct responsibility for the provision of company secretarial services to our clients/ provide day-to-day company secretarial services to our client companies.

Key responsibilities


Operational

• Organise shareholder meetings; Preparation of notice and ancillary documentation for annual general meetings (AGMs) and ordinary general meetings (OGMs) including meeting attendance, acting as proxy holder, provision of the bureau.
• Organisation of Extraordinary General Meetings (EGMs) with notaries and co-ordination of documentation with client's legal advisors and notaries.
• Coordinate proxy receipt and vote counting.
• Review and preparation of board and committee papers.
• Manage board and Committee Meetings including preparation of agenda in conjunction with the client.
• Prepare meeting attendance, preparation of the minutes of the meeting including action list.
• Provision of board meeting rooms, telephone and video conferencing facilities, maintenance and update of board and committee meeting calendar.
• Arranging financial Reporting for approval of the Financial Statements by the board across EMEA sites.
• Implement Corporate governance including Assisting the board / client to ensure that the company complies with statutory and regulatory requirements, Maintenance of critical dates calendar and Provision of informal technical updates on proposed changes to legislation, regulation and corporate governance.
• Facilitate domiciliation including provision of registered office including mailbox monitoring.
• Responsible for vendor oversight across all Fund Services third party vendors.


Client/Service Delivery

• Ensure timely delivery of all client outputs (including those originating from outsource service

partners)

• Adopt flexible approach to ensure client deadlines are met
• Recommend and/or initiate corrective action when service levels fall short of standard
• Proactively work to maintain and enhance client relationships
• Assist with the planning of client meetings and visits
• Assist with the take on of new business


Control/Risk

• Ensure full functional understanding of (and compliance with) operational risk processes & controls
• Identify and remediate any risk issues in accordance with internal risk policies
• Supervise the preparation of procedures & checklists and conduct ongoing review of existing procedures & checklists
• Reviewing work of other team members for accuracy and control
• Ensure that databases and document management systems are maintained in accordance with agreed procedures
• Drive audit planning and co-ordination.

Required Qualifications, Capabilities and Skills :

• Institute of Company Secretaries of India (ICSI) qualified or part-qualified.
• Proven work experience as a Company Secretary or similar role.
• Financial services experience preferable
• Technical knowledge of Guernsey and Jersey legislation and regulations would also be advantageous
• Experience providing company secretarial support to UK listed investment trusts & companies or Luxembourg/Cayman/Delaware domiciled companies including private equity vehicles would be beneficial.
• Undergraduate law degree) from a recognized university in India will be an added advantage
• Excellent written and oral communication skills in English.
• Knowledge and experience of company law, foreign exchange regulations, secretarial standards and governance, and statutory compliances is required.

Preferred Qualifications, Capabilities and Skills :

• Technical knowledge of some of the below would also be beneficial:
• UK Companies Act
• FCA Listing, Prospectus, Disclosure & Transparency Rules
• FRC / AIC Codes of Corporate Governance
• Luxembourg Commercial Law and fund administration
• Rules and Regulations of the Luxembourg Stock Exchange
• The individual should be self-motivated, innovative, analytical and be able to work well on their own or within a team environment.
• The position is based in Mumbai, the company Secretary will report to Luxembourg.
• Excellent presentation, interpersonal and communications skills - both written and oral
• Ability to liaise effectively with peers and clients at various level of seniority
• Must be pro-active and responsive
• Must have the ability to work accurately under pressure and to tight deadlines




ABOUT US



J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world's most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.


We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.





ABOUT THE TEAM



The Corporate & Investment Bank is a global leader across investment banking, wholesale payments, markets and securities services. The world's most important corporations, governments and institutions entrust us with their business in more than 100 countries. We provide strategic advice, raise capital, manage risk and extend liquidity in markets around the world.