Job Description

: Secretary

Company: Cygnus Advertising (India) Pvt Ltd

Location: Bengal Eco Intelligent Park, Block EM-3, Module-29, Tower-1, 13th Floor, Saltlake Sector-V, Kolkata - 700091

Position Type: Full-time

Position: Secretary

Job Location: To be placed anywhere in India

Job Summary:

Cygnus Advertising (India) Pvt Ltd, a leading advertising agency, is seeking a highly organized and proactive individual to join our team as the Secretary to the Director. The successful candidate will provide comprehensive administrative and secretarial support to the Director, ensuring smooth and efficient operations within the executive office.

Key Responsibilities:

• Administrative Support:

Manage and maintain the Director's calendar, including scheduling appointments, meetings, and travel arrangements.

Screen and prioritize incoming communications, including phone calls, emails, and correspondence.

Prepare and edit documents, reports, and presentations for the Director.

• Meeting Coordination:

Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.

Ensure all necessary materials and information are prepared and distributed in advance of meetings.

• Communication:

Serve as a liaison between the Director and internal/external stakeholders, maintaining effective communication and ensuring timely responses.

Draft and proofread correspondence, memos, and other documents as required.

• Office Management:

Maintain and organize office files, records, and documentation.

Ensure the Director's office is well-organized and equipped with necessary supplies and resources.

• Confidentiality:

Handle sensitive and confidential information with the utmost discretion and professionalism.

Ensure compliance with company policies and procedures regarding information security and confidentiality.

• Project Assistance:

Assist the Director in the management and execution of special projects and initiatives.

Conduct research and gather information to support project planning and decision-making.

• Travel Coordination:

Arrange travel itineraries, accommodations, and transportation for the Director.

Prepare travel expense reports and ensure timely reimbursement.

Qualifications:

Bachelor's degree in Business Administration, Management, or a related field.

Proven experience as an Executive Secretary, Personal Assistant, or in a similar administrative role.

Excellent organizational and time-management skills.

Strong written and verbal communication abilities.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

Ability to work independently and prioritize tasks effectively.

High level of discretion and confidentiality.

Strong attention to detail and problem-solving skills.

Ability to work in a fast-paced and dynamic environment.

Preferred Attributes:

Prior experience

Familiarity with project management tools and software.

Multilingual abilities.

What We Offer:

Competitive salary and benefits package.

Opportunity to work with a dynamic and innovative team.

Professional development and growth opportunities.

A collaborative and supportive work environment.

Application Process:

Interested candidates are invited to submit their resume, along with a cover letter detailing their qualifications and experience, to hr@cygnusadvertising.in. Please include "Secretary to Director Application - [Your Name]" in the subject line.

Cygnus Advertising (India) Pvt Ltd is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

About Cygnus Advertising (India) Pvt Ltd:

Cygnus Advertising (India) Pvt. Ltd is one of the oldest creative agencies in Eastern India, based in Kolkata & New Delhi. With over 22 years of experience in Advertising & Communication, we craft ideas to reality. As a Multi Specialized Agency (MSA), we have a gamut of offerings as a Strategic & Communication Solution Partner ranging from Brand Building, Visual Identity, Web Applications, PR, Social Media Marketing, Audio Visual, Events & Exhibitions, Space Design and Consulting.

•For more information about Cygnus Advertising (India) Pvt Ltd, please visit our website at https://www.cygnusadvertising.in•

Job Type: Full-time

Pay: ?15,000.00 - ?20,000.00 per month

Schedule:

• Day shift

Ability to commute/relocate:

• Kolkata, West Bengal: Reliably commute or planning to relocate before starting work (Required)

Location:

• Kolkata, West Bengal (Required)

Work Location: In person