Secretary

Year Navi Mumbai, Maharashtra, India

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Job AccountabilitiesPrimary Responsibilities

Maintain calendars arrange, coordinate and prioritize complex scheduling and logistics.
Provide telephone coverage answer executive phones, take accurate messages, know executives whereabouts at all times, handle urgent calls with appropriate judgment.
Arrange (including selection of date, time, and location) internal and external meetings (internal meetings typically require extensive coordination).
Conduct extensive online and off-line research as requested.
Responsible for handling all travel arrangements (domestic and international) including hotel accommodations, airline reservations, rental cars, off-site meeting venues. Arrange special meeting facilities (e.g. food, PC projector, etc.); send meeting confirmation emails; prepare and distribute meeting materials.
Overall Administration
Confidential records maintenance

Skill & Competencies

Good interpersonal communication techniques
experience in facility management techniques
good negotiation techniques
Effective time and workload management
Effective multi-tasking skills
Proficient in Microsoft Office desirable
Pro-active, problem solving approach
Ability to form good working relationships with a wide range of groups and individuals
Self-motivated and able to work unsupervised and on own initiative
The candidate must have a very keen eye for detail and accuracy

Education: any graduationExp: 3-6 years

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