Job Description

) Secretarial functions.

- To provide secretarial support to the HOD's in their verticals and day to day coordination with the stakeholders i.e

- Making schedules /organizers, fixing meetings after coordination, circulation of approved agenda drafting and circulating minutes', proactively follow up of actions to ensure timelines are followed / raise flags timely if any activity is behind schedule.

- Drafting letters and correspondence on email as per the instructions of HOD and reminding meetings / appointment about the same to all the stakeholders in advance.

(2) Documentation and Coordination

- To oversee the department's functions like processing documents (CIJ, EA, any other documents related to expansion and SC operations) related to the department, leave cards, coordinate and keep track of in and out documents processing, bills verification, imprest settlement, Expense Authorization and CIJ processing on timely basis.

- To keep document in proper filling for easy retrieval of both documents in soft and hard formats as desired.

(3) Travel desk and support functions

- To do timely coordination / management with travel desk / admin / relevant persons for ticketing, vehicle arrangement, Visas processing, hotel bookings, logistics arrangement and to provide all relevant documents to ensure timely completion of tasks.

- To do timely coordination with the conference / workshop management team in organizing the event / activities / workshops /training programs etc.

- To ensure that timely coordination / communication is done to complete the activity loop.

- Managing verticals (GE/SC) queries, handling partners queries if any.

- To manage office supplies, printer and desktop under the possessions and to ensure resources are utilized effectively.

- To support in Management Training Academy as and when assigned.

- To gain knowledge of EMR functions to assist in monitoring SC and GE operations.

- To train junior staff in the secretarial functions as and when assigned

Job Type: Full-time

Pay: ?45,000.00 - ?50,000.00 per month

Education:

• Master's (Preferred)

Experience:

• total work: 8 years (Preferred)
• Secretarial work: 10 years (Preferred)

Language:

• Hindi (Preferred)
• English (Preferred)

Work Location: In person