Job Description

SEAS- Administration - Assistant Manager/ Team LeadSEAS (Seamless Education and Services Pvt. Ltd.) headquartered in Pune, India having two divisions is looking for a dynamic individual to head branding and marketing. The role would be responsible for both the divisions:Seamedu - School of Pro Expressionism is a Management, Technology and Media school producing world class talent for the industry. Seamedu fosters a learning environment that encourages personal expression and professional growth. By providing practical skills and a supportive atmosphere, we empower students to excel in their chosen fields.Toolbox Studio is a media organization in India, specialized in Visual Effects & Animation, TV Commercials, Motion Graphics and Corporate Video Production. We are designed to provide solutions to a range of industries that include Film, Broadcast, Online, Digital and spectrum of corporate sectors such as IT, Education, Hospitality, Automobile and Lifestyle. Along with having international experience across 3 continents, Toolbox is firmly rooted with its extensive home experience that places us uniquely to deliver international as well as domestic projects with equal professionalism.We seek a dynamic, experienced Assistant Manager/Team Lead to oversee administration for both divisions, ensuring smooth operations and innovative strategies.Job Title : Assistant Manager/ Team LeadKey Responsibilities:

• Budget Management:

Oversee the preparation and management of the office budget, ensuring expenses are within allocated limits, and all financial processes follow company guidelines.

• Office Administration:

Ensure smooth day-to-day office operations by managing office supplies, coordinating repairs, and maintaining the workplace environment. Oversee housekeeping, safety measures, and asset management.

• Vendor Management:

Handle contracts, agreements, and relationships with external service providers (housekeeping, security, IT support, etc.). Ensure timely and cost-effective procurement of office supplies and services.

• Compliance and Licensing:

Ensure that all office-related agreements, licenses, and regulatory documents are up-to-date and in compliance with legal standards.

• Travel and Logistics Coordination:

Manage all travel-related arrangements for employees, including booking transportation, and accommodations, and handling airport transfers. Ensure travel policies are followed, and approvals are obtained.

• Payment Processing:

Ensure timely processing of office-related payments, including utility bills (power, water, Wi- Fi), courier services, and cleaning services. Maintain accurate financial records and petty cash accounts.

• Facility Management:

Oversee the maintenance of office infrastructure, ensuring cleanliness, order, and security. Coordinate with maintenance teams for repairs, upgrades, and regular inspections of the premises.

• Record Keeping:

Maintain systematic filing and organization of business records, legal documents, and office inventories for easy access and retrieval.

• Team Collaboration:

Foster a cooperative and efficient work environment by coordinating with HR, finance, and other internal teams for seamless operations.

• Event Coordination:

Organize and manage in-office events, meetings, and employee activities, ensuring all logistical arrangements are handled smoothly.

• Confidential Information Handling:

Safeguard sensitive and confidential information, maintaining professionalism and discretion in administrative dealings.

• Process with Procedures:

Develop and implement office management procedures that streamline operations, improve efficiency, and comply with internal and external regulations.

• Reporting and Feedback:

Provide regular reports on office operations, budget updates, and administrative activities to senior management, offering suggestions for process improvements where necessary.Minimum Requirements:

• A graduate degree in any discipline is required.
• Proven experience (3-5 years) in administrative management, preferably within media or
• educational organizations.
• Strong communication skills, both verbal and written, in English.
• Strong Hold on MS excel, MS word
• Exceptional coordination and multitasking abilities.
• Experience in team management, work delegation, and meeting tight deadlines.
• Familiarity with housekeeping, agreements, and licensing procedures.
• Hands-on experience with managing office operations, including vendor coordination and
• asset management.

Location : Baner, PuneExperience - 3-5 years minimum

Seamedu