Job Description

:Scope Of Work

• Primary

• Buyer will carry out processing of RFQs, placement of orders & close out of the Purchase orders.
• For Identified A-Cat. Items: -

-Identify Suppliers in consultation with CLB for sending RFQs & ensure timely receipt of Offers.
-Co-ordinate with Proposal Manager / DEC / QA&I for receipt of TQ and replies for the same from Supplier.
-Prepare & resolve CQs with Suppliers. Prepare CBE. Highlight Price-Adders for unresolved deviations of the Suppliers.
-Arrange meeting with Suppliers on Price, delivery and other terms, negotiation for A-Category items & Supplier selection.
-Selection of Supplier and entering into Back-to-Back Agreements (where required) in consultation with CLB.
-Review Supplier list of ITB circulated by PPM and suggest additional Suppliers.

• Prepare and issue RFQ to Suppliers and expedite receipt of Suppliers offer.
• Evaluation of offers and preparation of Commercial Bid Evaluation. Prepare & resolve CQs with Suppliers.
• Provide inputs to CLB for Supplier selection for A-Category items.
• Negotiation of B & C Category items, Supplier selection & ordering.
• Ensure ordering of items as per project schedule meeting the requirement of TP & Delivery for B & C category items.
• Timely preparation & release of P.O. in SAP as per agreed terms.
• Support activities to CLB during Frame Agreements (viz. drafting & documentation) for identified Items and operating the Frame Agreements.
• Distribute un-priced and priced P.O. copy as per finalized work instructions and Communication Procedure
• Obtain Transportation Sketch from Supplier for ODC/OWC transportation. Provide periodic intimation to LLE about tentative date of readiness of ODC/OWC.
• Updating of Progress Schedule at various stages.
• Checking draft Shipping documents of Supplier. Obtaining clearance from QA&I, DEC, PMT as required and giving Despatch Clearance to Supplier.
• Send intimation on despatch to LLE, Site, PM. Timely receipt of shipping documents from Supplier esp. for Import orders.
• Issuing RPs to Suppliers and Reconciliation of the same. Timely opening and monitoring of LC and amendments, if required. Send information pertaining to shipment to F&A for arrangement of funds in advance.
• Update Fund Forecast Register.
• Verify Supplier invoices, make Payment Request and arrange timely payment to Supplier. Obtaining amendment, extension of Supplier BGs. Advise F&A for discharges of BG.
• Obtain Final Documents from Suppliers at appropriate time.
• Ensure timely availability of Supplier representative at site for Erection / Commissioning.
• Maintain record of costs incurred by L&T (on behalf of the Supplier) & ensure that such costs are back charged to the Supplier.
• Collate the Procurement related risks issues for mitigation.
• Maintain case files (hard copy / soft copy).
• Update records for Supplier Performance Evaluation in system (Buyer related data)
• Store documents as per the asset classification.
• Ensure that DACP, SOP and other procedures are followed
• Obtaining Supplier documents for Insurance claim, if required
• Closing Supplier Change-Order, Delivery Extension and PO Close out.

Shared Across Functionally

• Co-ordinate with Supplier for Export formalities.
• Co-ordinate with DEC / QA&I for receipt of TQ / TBA and replies for the same from Supplier.
• Discuss with CLB / PPM for finalizing list of suppliers for sending RFQ.
• Provide inputs to PMT for Billing to Client.
• Initiate through F&A, the process of BG encashment where required in consultation with CLB / PPCH.
• Co-ordination with Supplier for carrying out repair / replacement of the materials as required during Defect Liability Period.

Larsen & Toubro