Job Description

Job Title : School Administrator

Location : Sunflower School, Rajkot

Position Type : Full-time

Job Summary:

The School Administrator is responsible for overseeing the day-to-day administrative operations of the school. This includes managing office functions, supporting staff, maintaining student records, coordinating communication between parents, staff, and external stakeholders, and assisting with school events. The ideal candidate will be highly organized, proactive, and adept at multitasking in a fast-paced educational environment.

Key Responsibilities:Administrative Duties:

• Oversee and manage all administrative functions, including office management, supplies, and equipment.
• Answer phone calls, handle inquiries, and manage incoming and outgoing correspondence.
• Schedule meetings, appointments, and maintain the school calendar.
• Ensure accurate and timely record-keeping of student attendance, grades, and other vital information.
• Maintain student and staff databases, ensuring confidentiality and compliance with data protection regulations.
• Support the enrollment and registration process for new students.
• Manage student health records, immunizations, and other required documentation.
• Assist in maintaining discipline records and follow up on behavior management.

Human Resources Support:

• Assist in the recruitment and onboarding of new staff members.
• Maintain and manage staff attendance, leave requests, and other HR documentation.
• Coordinate professional development opportunities and staff training sessions.
• Assist with performance evaluation processes for staff members.
• Serve as the main point of contact for parents, guardians, and visitors.
• Coordinate communications between staff, parents, and students, including newsletters, emails, and notices.
• Assist with preparing materials for school events, conferences, and parent-teacher meetings.
• Help prepare and distribute school-wide communications, including letters, announcements, and bulletins.

Coordination:

• Plan, coordinate, and assist in executing school events, such as parent-teacher conferences, school functions, and extracurricular activities.
• Coordinate transportation and logistics for school trips and outings.
• Oversee classroom or assembly preparations as needed.
• Assist with budgeting, managing financial records, and handling school accounts.
• Process payments for school fees, purchase orders, and reimbursements.
• Track and manage the school's inventory, ordering supplies as needed.

Qualifications:

• Education : A bachelor's degree in business administration or a related field. Master's degree preferred.
• Experience : 0-1 year of experience in an administrative role in an educational setting is preffered. Experience in school management or operations is a plus.

Skills:

• Strong organizational and multitasking abilities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with school management softwares.
• Strong interpersonal skills and the ability to work effectively with students, parents, and staff.
• High attention to detail and accuracy in data management.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Job Type: Full-time

Pay: ?8,000.00 - ?10,000.00 per month

Schedule:

• Day shift
• Fixed shift
• Morning shift

Experience:

• total work: 1 year (Preferred)

Work Location: In person