Job Description

Rights & Permissions (R&P) Administrator, Workforce Skills


As a member of the Rights and Permissions team you will support the rights assessment and clearance function which enables the use of assets including photos, videos, audio, and text within Workforce Skills (WFS) products and services. You will work autonomously to manage data processing and other systems-based tasks for multiple, concurrent projects; your manager will help you to prioritise in a way that enables you to achieve your goals of accuracy and effectiveness. You will also undertake photo research projects, where required. There will be opportunities to learn beyond the immediate remit of this role and to set goals that expand your knowledge of rights and permissions.


Purpose


• To work within systems that support the acquisition of third-party media rights: financial processing, entering/managing data relating to image/text/video/audio assets and running reports (training and support will be provided)
• You will identify tasks within the R&P systems that require escalation or enhancement (e.g., data inaccuracies, process blockers) and be responsible for re-opening and closing them
• With support from the rest of the team you will proactively address any backlog of clearance tasks as well as maintain new tasks
• A key aim of this role will be to work with the WFS R&P team to support the completion ("closure") of projects in R&P systems and shared folders, and to identify systems records that might need to be re-opened and remediated
• You will work closely with the rest of the WFS team and provide support for Project Managers in administrative tasks to meet project schedules
• R&P projects generate documentation (digital files), part of your role will be to manage these files to ensure they remain organized and discoverable
• You will assist with photo research when required (with the support from the team) to meet project milestones.
• You will engage directly with stakeholders to provide guidance around the use of assets in supplementary products including undertaking reviews to ascertain risk and rights status, supply of low/high-resolution assets and credits.
• You will support the R&P Manager in promoting the R&P service to the wider business. This can include but is not limited to SharePoint site maintenance, updates, news, and wider communication to the business, actively participating in presentations to promote the R&P team and its activities, policies, and guidelines.

Key Accountabilities:


• Ensure project closure dates are met for all non-automated tasks
• Monitor project dates for work in progress and request extensions for any that are not completed but are approaching their end date
• Achieve clearance task targets to meet project deadlines
• Add assessment logs to data management system after project close out
• Download high-resolution media assets (images/video) and audio files, as required and upload to data management system
• Create content plans (detailed lists of assets for inclusion within products) for WFS projects
• Process permission requests as appropriate to ensure that rights are acquired prior to publication / product release dates
• Manage the upload of data for new versions/editions of existing projects
• Invoice management for clearance tasks that are cost-bearing
• Engage with rights initiatives within the wider R&P function
• Attend meetings across the line of business to communicate project status
• Undertake R&P activities relating to the workflow for supplementary products using third-party content.
• Engaging with stakeholders in the promotion of R&P activities, policies, and guidelines.

Key Challenges


• Maintaining detailed and accurate record keeping
• Engaging with multiple business systems across product workflows
• Work across a variety of projects, simultaneously adhering to key milestones and budgets

Competencies


• Fluent English speaker
• Highly organized with attention to detail, excellent administrator
• General understanding of Microsoft Office, database management and Oracle finance systems (or interested to learn)
• Eager to learn and achieve competency and mastery in bespoke systems and workflow processes
• Communication and team-working skills
• Content, media, or publishing experience including photo research (or interested to learn)
• Knowledge of copyright (or interested to learn)

Education, qualifications & training


• A proficient level of academic and/or vocational qualification.
• Full training and ongoing support for bespoke systems and processes will be provided.
• An interest in learning, education, and digital technologies.
• Pearson is an equal opportunities employer. We do not discriminate against employees or job applicants and select the best person for each job based on relevant skills and experience. We are also committed to building an accurate picture of the make-up of the workforce and encouraging equality and diversity. The information you provide will stay confidential and be stored securely. It will not be seen by those involved in making decisions as part of the recruitment process.

What to expect from Pearson


Did you know Pearson is one of the 10 most innovative education companies of 2022?


At Pearson, we add life to a lifetime of learning so everyone can realize the life they imagine. We do this by creating vibrant and enriching learning experiences designed for real-life impact. We are on a journey to be 100 percent digital to meet the changing needs of the global population by developing a new strategy with ambitious targets. To deliver on our strategic vision, we have five business divisions that are the foundation for the long-term growth of the company: Assessment & Qualifications, Virtual Learning, English Language Learning, Workforce Skills and Higher Education. Alongside these, we have our corporate divisions: Digital & Technology, Finance, Global Corporate Marketing & Communications, Human Resources, Legal, Strategy and Direct to Consumer. Learn more at We are Pearson.


We value the power of an inclusive culture and also a strong sense of belonging. We promote a culture where differences are embraced, opportunities are accessible, consideration and respect are the norm and all individuals are supported in reaching their full potential. Through our talent, we believe that diversity, equity and inclusion make us a more innovative and vibrant place to work. People are at the center, and we are committed to building a workplace where talent can learn, grow and thrive.


Pearson is an Affirmative Action and Equal Opportunity Employer and a member of E-Verify. We want a team that represents a variety of backgrounds, perspectives and skills. The more inclusive we are, the better our work will be. All employment decisions are based on qualifications, merit and business need. All qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, gender expression, age, national origin, protected veteran status, disability status or any other group protected by law. We strive for a workforce that reflects the diversity of our communities.


To learn more about Pearson's commitment to a diverse and inclusive workforce, navigate to: Diversity, Equity & Inclusion at Pearson.


If you are an individual with a disability and are unable or limited in your ability to use or access our career site as a result of your disability, you may request reasonable accommodations by emailing TalentExperienceGlobalTeam@grp.pearson.com.


Note that the information you provide will stay confidential and will be stored securely. It will not be seen by those involved in making decisions as part of the recruitment process.


Job: LEGAL


Organization: Workforce Skills


Schedule: FULL\_TIME


Workplace Type: Hybrid


Req ID: 17651