Job Description

:Job Overview:
The Registrar is responsible for overseeing and managing all academic and administrative processes related to student records, enrollment, graduation, and compliance with academic policies. The Registrar ensures the smooth operation of the student registration process, maintains academic records, and ensures that the institution adheres to regulatory requirements and internal policies.Key Responsibilities:Student Records Management:Maintain and update comprehensive academic records for all students, ensuring that records are accurate, complete, and comply with institutional policies and regulations.Oversee the creation, organization, and preservation of student files, including academic transcripts, grades, enrollment status, and graduation records.Ensure that student records are securely stored and easily accessible, maintaining confidentiality in accordance with legal and institutional guidelines.Registration and Enrollment:Supervise and manage the student registration process, including course registration, scheduling, and enrollment verification.Work closely with academic departments to ensure accurate course offerings, class schedules, and capacity planning.Oversee the registration process for new, continuing, and transfer students, ensuring timely and efficient processing.Graduation and Degree Conferral:Manage the process of degree audits, ensuring that students meet the requirements for graduation.Coordinate with faculty, department heads, and academic advisors to verify graduation eligibility and ensure that students have completed all necessary coursework and requirements.Prepare and issue official transcripts, certificates, and degrees upon graduation, ensuring that all documents comply with institutional standards.Policy and Compliance:Ensure compliance with national and local regulations and accreditation standards regarding student records, privacy (e.g., FERPA), and academic processes.Develop, implement, and enforce academic policies and procedures related to registration, grading, and graduation.Provide guidance and assistance to faculty and staff regarding institutional policies and academic regulations.Reporting and Documentation:Generate reports on student enrollment, academic performance, and other related data as required by internal departments or external bodies.Prepare statistical data for institutional planning, accreditation purposes, and government reporting.Ensure the accuracy and timeliness of all academic records reports, including enrollment figures, grade point averages, and academic standing.Student Support and Communication:Serve as a primary point of contact for students regarding academic records, registration, and graduation queries.Resolve student issues related to enrollment, transcripts, grades, and other academic matters, providing guidance and solutions.Communicate key deadlines and academic requirements to students and faculty, ensuring proper dissemination of important information.Management of Registration System:Oversee the implementation and maintenance of the institutionxe2x80x99s registration software/system, ensuring that it operates smoothly and efficiently.Train staff and faculty in the use of registration systems and tools, ensuring that users understand the processes and systems in place.Leadership and Supervision:Supervise and manage the Registrarxe2x80x99s office team, ensuring efficient workflow, professional conduct, and alignment with departmental goals.Provide leadership in planning, organizing, and coordinating office activities and initiatives.Conduct staff evaluations, training, and development to enhance performance and service delivery.Key Requirements:Masterxe2x80x99s degree in Education Administration, Business Administration, or related field (preferred).Minimum of 5 years of experience in academic administration, with at least 2-3 years in a supervisory or leadership role.Extensive knowledge of academic policies, procedures, and regulations in higher education.Experience in managing student records, registration, and academic compliance.Strong understanding of FERPA, data privacy laws, and other regulatory compliance standards.Proficient in the use of student information systems (SIS), databases, and office software (e.g., MS Office, Excel).Excellent organizational, communication, and interpersonal skills.Ability to handle sensitive information with confidentiality and discretion.Strong attention to detail and ability to manage multiple tasks simultaneously.Leadership skills with the ability to mentor and manage a team effectively.Desirable Skills:Familiarity with accreditation processes and requirements.Experience with integrating digital tools and technologies in academic administration.Strong problem-solving abilities and decision-making skills.Ability to work collaboratively with faculty, staff, and senior administration.

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