Job Description

Job Reference

• JR00119249

Job Summary

• Regional Manager - Administration/Senior Regional Manager - Administration

Job Purpose

\xe2\x80\x9cThis position is open with Bajaj Finance ltd.\xe2\x80\x9d

Job Duties & Key Responsibilities

• Duties and Responsibilities - 1. Admin Team & Org: \xe2\x80\xa2 Handle a team of Cluster Manager(s) and their down line of Admin managers/Assistant Manager

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Admin Assistants (Off roll) etc. for the respectively allocated Clusters/Branches \xe2\x80\xa2 Monitor the performance of the team below \xe2\x80\xa2 Monitor and ensure respective Team/Clusters Capacity mapping is planned and executed in consultation with National Manager Branch Admin \xe2\x80\xa2 Monitor
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evaluate the performance pf the Cluster Managers and their team below \xe2\x80\xa2 Ensure team motivation and training provided to them regularly and periodically
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enhancing their professional and relevant skillsets 2. Clusters/Branch Processes/Activities: \xe2\x80\xa2 Branch SLA Tracking
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Monitoring and Adherence \xe2\x80\xa2 Take initiatives for process improvements and innovative ideas/tools for better Admin deliveries \xe2\x80\xa2 Monitor AMC and implementation at cluster/branch level \xe2\x80\xa2 liaise with multiple Key stack holders and Verticals (like Asset and Purchase
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Centralized Services
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Infrastructure
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Event and Employees Services etc) at Head office
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to enable smooth functioning of Admin activities at a cluster/branch level 3. Repair and Maintenance
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hygiene and upkeep: \xe2\x80\xa2 Ensure Implementation of the Repair and Maintenance (R&M) Model/Framework across all cluster/branches under the jurisdiction \xe2\x80\xa2 Ensure a high standard of hygiene and upkeep in the allocated clusters/branches 4. Safety & Security of Clusters/Branches: \xe2\x80\xa2 Adherence to Cluster/Branch Electrical Audit Calendar \xe2\x80\xa2 Adherence to Cluster/Branch Fire Safety Audit Calendar \xe2\x80\xa2 Monitoring of below Systems: \xe2\x80\xa2 CCTV \xe2\x80\xa2 Access Control \xe2\x80\xa2 Intruder Alarm System \xe2\x80\xa2 Any other aspects/installations related to the Safety and Security 5. ISO 9001 - 2015 Standards and guidelines: \xe2\x80\xa2 Implementation of ISO 9001 - 2015 guidelines
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rules & regulations across all Clusters/Branches under the jurisdiction. \xe2\x80\xa2 Participate and drive surveillance/audits in Clusters/Branches under the jurisdiction 6. Management Information System: \xe2\x80\xa2 Ownership of respective Cluster/Branch MIS
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to be maintained up to date. \xe2\x80\xa2 Maintenance
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Housekeeping
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Security
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Facilities
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Branch SLA - Daily/Weekly/Monthly & quarterly \xe2\x80\xa2 Any misc info/data being asked by HO time to time

Required Qualifications and Experience

• 1. Graduate in any discipline with experience of 7 - 10 years working in Administration preferred. 2. Branches or multiple office handling ability and experience is preferred 3. Inclination to have knowledge/ exposure on legal/ compliance matters. 4. In case of internal candidate, work experience in Branch preferred 5. Exposure in handling govt. / legal Issues. 6. Team management & interpersonal Skills. 7. Good on negotiations and Vendor development & Management. 8. Working knowledge on MS Office - MS Word, Excel, Power Point 7. Other \xe2\x80\xa2 Monitoring and Finalization of the new rented offices at the assigned locations in consultation with the business teams and certification of the completion of the furnishing work, at the all new offices along with the measurement activities. \xe2\x80\xa2 Monitoring and Approval of various expenses happening at the locations mapped including those expenses happening from Imprest \xe2\x80\xa2 Put in place reporting and monitoring mechanisms for control of Housekeeping, Security, Facility Management, Repair & Maintenance, Cleanliness, Scrap disposal etc. at the assigned locations. \xe2\x80\xa2 Implementation of company policies, guidelines, rules & regulations related to office workings at the assigned locations. \xe2\x80\xa2 Travel to the assigned locations having dedicated admin resources once in a qtr and to all other locations once every 6 months. \xe2\x80\xa2 Ensuring the Companies set standards of administration are followed by the Admin representatives of the assigned locations. \xe2\x80\xa2 Manage the Operational Expenses related to the locations mapped \xe2\x80\xa2 Ensure all renewals of statutory compliances & AMC are done well in time before expire date. \xe2\x80\xa2 Ensure Company assets & property is taken care at all locations in the assigned locations. \xe2\x80\xa2 Keeping update on legal matters of the assigned locations. \xe2\x80\xa2 Monitor and nominate a SPOC from the team below, to Act as a coordinator between location\'s assigned & HO by ensuring pending issues/ matters are resolved with a suitable & tolerable TAT. \xe2\x80\xa2 Seek regular feedback on Facilities, Repairs & maintenance of branches and act in consultation with HO. \xe2\x80\xa2 Ensure maintenance of records / documents related to company assets & property of individual locations are maintained at locations. \xe2\x80\xa2 Receiving & publishing daily updates on locations assigned

Bajaj Finserv