Preparation & management of CAPEX and REVEX budgets for the given region in compliance with VFAR. Conduct variance analysis of budgets periodically.
Provide uninterrupted logistic support (stationary, printing, courier service etc.) to VFS Global operations.
Ensure efficient facilities management in Company guest houses, pantry/ cafeteria etc.
Responsible for management of cafeteria including provision for refreshments and basic amenities such as restrooms, first aid etc.
Responsible for the procurement of landline, video conferencing and cell phone communication equipment.
Ensure efficient vendor performance evaluation and commercial negotiation. Ensure timely payments to vendors, landlords etc.
Ensure the identification of premises and legal compliances before signing L&L agreements and monitor refurbishment / repairs & maintenance for the region.
Ensure timely insurance and renewal of property and premises.
Ensure proper accounting and documentation as per internal and external audit requirements.
Roll out of Major Refurbishment Projects. Involvement in infrastructure projects to monitor the refurbishment costs, progress and completion where resources are required at multiple sites or multiple resources at a major site.
Maintain register for office equipment and Memorandum of Assets for Furniture and Fixtures.
Ensure compliance with service level agreements for all administration facilities and ensure that regional administration teamxe2x80x99s performs to the optimum satisfaction of all stake holders in VFS Global.
Ensure legal compliance while procurement of office materials and capital goods.
Ensure compliance with VFS Globalxe2x80x99s information security policies and procedures.
Ensure compliance with ISO 14001 by efficient management of power, AC systems, generators and amenities like water, etc.
Ensure compliance with ISO 9001 processes and procedures with respect to administration.
Maintain documentation of assets to assist finance in reconciliation with SAP.
Ensure submission of Admin related MIS reports and monthly reports of expenditure on stationary, refreshments, etc.
Ensure procurement details are stored in SAP.
Liaison with mission for provisioning facilities management at their end.
Ensure proper training of Admin staff and outsourced vendor staff.
Ensure Internal customer satisfaction of all stakeholders.
Ensure judicious use of natural resources.
Adhere to the environment health and safety policy/objectives and guidelines of the organization.