Job Description

UK PACT Regional Grants AssociateJoining ArupArup is a UK-headquartered independent firm of Designers, Planners, Engineers, Consultants, and Technical Specialists offering a broad range of professional services. With 90 offices in 35 countries, our 19,000+ staff offer a broad range of professional services and through our work, we make a positive difference in the world.Arups purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world. Working for the Arup Building Services team offers the chance to work on exciting projects with a truly collaborative team including top experts in their field who are approachable and always happy to help. It's an exciting time to be a part of our growth in India.Watch this short clip to discover how Arup are shaping a better world and how you could be a part of it!RoleUK PACT (Partnering for Accelerated Climate Transitions) is a UK Government programme funded through International Climate Finance (ICF) that has been running since 2018. Phase 1 of UK PACT lasted from 2018 to 2023. Phase 2 runs from 2023 to 2027, with the possibility of extension to 2030. It will be delivered by Palladium in close coordination with the UK government, British Embassies and High Commissions.UK PACT is a flexible technical assistance programme that is designed to support Overseas Development Aid-eligible countries to increase their future climate ambitions, reduce emissions, and accelerate just transitions to clean growth. UK PACT aims to respond explicitly to partner government demand for capacity building interventions, sharing expertise in areas such as climate legislation, urban mobility, nature and renewable energy. The programmes overall objective is to alleviate poverty, working primarily through reducing greenhouse gas emissions.Scope of WorkYour role will be to support the Grants and Finance Manager in the oversight, management and administration of all grant funds, as part of the programmes core team. Regional teams will manage key relationships with grantees and be the front face of managing the grants with the grant recipients. The Grants and Finance Manager and Grants Officer, together, will provide a coordinated central function and support regional teams in the management of their grant portfolios. The key responsibilities are outlined below:Grant Management\xc2\xb7 Work in collaboration with the Grants and Finance Manager to design and implement grant management processes, including documentation for internal and external use.\xc2\xb7 Work in collaboration with the Grants and Finance Manager throughout the grant implementation to perform Due Diligence on potential grantees such that the team can take the necessary care, attention, and discretion prior signing grant agreements and during the implementation. These include:o Support in ensuring adequate and transparent institutional and governance structures, and robust and reliable financial internal control systems and in assessing the institutional capacity of grantees and subcontractors to effectively implement and recommend actions to strengthen their administrative and financial management systems.o Support in performing spot checks with identifying projects in extreme risk markets that require enhanced due diligence.o Support in consolidating compliance issues within Palladium required compliance reports and collate and verify all documents received (e.g. references, background checks, etc.) and supporting on confirming eligibility of grantees.\xc2\xb7 Perform formal evaluation of each application. Contribute to the review of all proposed budgets and project activities during the proposal stage to assess each applicants capacity to utilise budgets in the project time frame and ensure that all budgets are compliant with the guidelines set for the round.\xc2\xb7 Review final work plans, evidence requirements and budgets with successful applicants, considering any conditions imposed by the Panel. Contribute to and prepare the grant allocation, disbursements, and forecast schedules, as required.\xc2\xb7 Support in tracking all financial disbursements to grantees. Obtain and review evidence submitted by grantees as proof of milestone achievement.\xc2\xb7 Contribute to identifying risks and maintaining a risk dashboard at portfolio level highlighting potential risks and issues (operational, fiduciary and reputational) and mitigation plans (e.g. additional reporting, audits, etc.) for each grant and support in coordinating monthly portfolio review meeting with FCDO team and provide updates including on the risk dashboard.\xc2\xb7 Contribute to the provision and maintenance of portfolio level report per round with analysis on the financial status of each grantee, project progress, and highlighting potential risks (including delays) to Grants and Finance Manager\xc2\xb7 Maintain relevant filing for key documents. Collect end of grant reports (project and financial) and work with team members in the preparation and completion of financial audits as required and write overall assessment of the grant; provide feedback to grantees\xc2\xb7 Archive all grant-related documents and share with FCDO. Ensure that goods and services are purchased by each grantee according to Palladium Procurement policy and guidelines. Ensure that goods and services are maintained according to processes and specifications that maximise quality and minimise lifetime cost and fully comply with FCDO Guidelines with asset management.Relationship Management\xc2\xb7 Develop and manage strong working relationships with the projects regional teams, contact points at FCDO, project partners and other stakeholders.\xc2\xb7 Represent the project both with the client, and external audiences as needed and develop strong working relationships and a regular dialogue on project progress and challenges with the Palladium team working on the project.Training\xc2\xb7 Provide necessary training, capacity building and information to grantees and regional teams to enable compliance with the financial accounting, reporting and procurement requirements of their funding agreements.Reporting\xc2\xb7 Ensure that grantees are meeting grant reporting requirements in a timely and accurate fashion, including quarterly narrative and financial reporting; review and provide feedback to the grantees and feed into Project Managements Reporting Requirements.\xc2\xb7 Work with the Project Management team in preparation of quarterly and annual reports and work-plans. Performing any other duties reasonably required by the Grants and Finance ManagerPerson Specification\xc2\xb7 6-8 years of experience in the financial management and administration skills, with Master's degree in business administration / financial management and the ability to review and quality assure the financial reports of projects.\xc2\xb7 Strong Good knowledge and experience in managing grants mechanisms for FCDO. Good programme and grant management skills, with a proven track record of supporting management of a complex portfolio of grantees in various sectors with some knowledge and understanding of the regional political economy and business operating context in ASEAN, including socio-economic context and development challenges and priorities.\xc2\xb7 Excellent organisational, inter-personal administration and communication skills with professional fluency in English and high degree of personal resilience, flexibility and ability to adapt to changing circumstances.\xc2\xb7 Highly collaborative and committed to close working and open communication with colleagues in post and in the UK and implementing partners.\xc2\xb7 Commitment to neutrality in all dealings with stakeholders, including political stakeholders, to build trusted relationships and ensure maximum effectiveness of the programme.Job location- Mumbai/ Gurugram - long term contract with the possibility of extension based on exceptional performance.Shape your timeAt Arup, youll be a welcomed member of the team with opportunities to participate in cultural and social events with the local community (e.g. as a STEM ambassador) or by joining one of our staff networks which include, amongst others, for women, culture or LGBT+ people. Youll have access to flexible hybrid working through the staggered start and finish times, working from home occasionally/as required.Different people share different values.Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether youre pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas - this drives our excellence.Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion - we aim to create a space for you to express yourself and make a positive difference.If this role is not quite what you are looking for, but you are interested in other opportunities for a future with purpose, please sign up to our where you will be kept up to date with roles suitable for you to shape a better world.What we offer youAt Arup, we care about each members success, so we can grow together.Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive - through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arups legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.
At Arup, you belong to an extraordinary collective - in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas.You will have the opportunity do socially useful work that has meaning - to Arup, to your career, to our members and to the clients and communities we serve.We have a Preferred Supplier List of trusted partners to assist us when required and do not acknowledge any speculative CVs or unsolicited candidate introductions from agencies not on the list.Our Application ProcessIf this could be the next step in your journey, please apply online. All applications will be considered, and we will try our very best to respond to you at the earliest.Stay safe online - Arup will never ask for payment or your bank details as part of our recruitment process.hybrid#LI-SP1

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