Job Description

Management Level HBusiness UnitClient Financial Reporting & PayrollJob TitleReconciliation Analyst- Senior Process ExecutiveReporting toPension Reconciliation ManagerDateJune 2023Main Purpose of JobThe role will involve interaction with internal and external stakeholders on a day to day or periodic basis.Working within a team, providing support to a variety of teams including Client Reporting, Treasury, Pension Administration and Payroll carrying out detailed reconciliations or reports across a variety of Pension and Insurance Schemes administered in house or as an outsourced function supporting clients own pension administration functions. Our client base is very diverse and encompasses DB, DC, Annuities and CASS Regulated schemes.Role Responsibilities and Key Accountabilities

• Working closely with team members and internal stakeholders to ensure key deadlines and SLAs are met
• Self-management of workloads, keeping manager and colleagues informed
• Complete Unit Reconciliations for multiple schemes and clients to ensure that funds held with a Fund Manager reconcile with the administration database and any discrepancies highlighted to admin for resolution and ensuring correction
• Complete Cash Reconciliations for multiple DC client bank accounts to monitor member funds held in the account, matching units and fund values, identifying and correcting any mismatches
• Completion of Cashflow Forecasts and Funding Requests issued to client(s) to ensure sufficient funds held in the accounts are maintained
• Identification, investigation and correction of unallocated cash or returned funds with Pension Accounts team
• Working with the Operations Teams and the Accounting Teams to ensure records are in alignment for all receipts and payments
• Completion of Monthly/Quarterly member level movements and reconciliation reports for various schemes and reconciling to financial movements, correcting any errors
• Responsible for completion of daily and monthly client and trading reports to support the governance for a CASS regulated book of business
• Provide ad hoc support to admin teams and respond to Auditor queries - provision of data and process control evidence etc
• Supporting the development of robust processing documents ensuring these are maintained and updated in line with policy and procedure management plans.
• Support the Reconciliation Manager in responding to a variety of queries and reconciliation anomalies and work professionally with stakeholders both internally and externally
• Running ad hoc data extracts and reports
• Identify and implement process improvement in immediate area of work responsibility to improve throughout and customer service
• Carry out projects and run ad hoc data extracts and reports

Skills, Capabilities & Attributes

• Ability to work as part of a team or on their own
• Be a good communicator as the role involves engagement with stakeholders around the business
• Strong organisational skills to be able to manage own priorities effectively
• Good attention to detail as the role will involve a considerable amount of checking of

Spreadsheets / payment files

• Knowledge of Microsoft Office with strong understanding of Excel formulas and macros
• Ability to work well under pressure and remain focused on delivering an excellent service when the team are in key peak activity
• Awareness of banking operation procedures and policies (ideal but not essential)
• Experience of working in an operations environment (ideal but not essential)
• Awareness of Client Money Regulations (not essential)

Core Values & BehavioursTrusted

• Acts with integrity and high personal standards in dealings with others
• Treats others with respect, openness, honesty and fairness (empathy)
• Maintains the organisations reputation for high standards of business conduct.
• Effectively manages expectations to achieve a positive outcome
• Makes a strong positive impact and professional impression
• Builds effective networks (internally and externally)
• Effectively communicates with key stakeholders and clients

• Consistently demonstrates the Equiniti Group Values, even under pressure.

Collaborative

• Positive, enthusiastic and supportive of others
• Promotes teamwork and works effectively with others to achieve own and wider business goals

• Offers initiative in sharing good practice, knowledge and experience with others
• Embraces challenges and responds quickly and positively to change
• Is receptive, flexible and resilient
• Adopts personal style to suit the situation and needs of others.

Commercial & Improve

• Passionate about delivering service excellence and putting the Client / Customer first
• Works hard to get it right first time and keep promises and commitments to others
• Pro-actively takes actions and works with others to enhance our performance and reputation
• Takes ownership for problems and finds solutions
• Constantly searches for opportunities to add value and reduce costs for the Business and Clients
• Continuously learns and improves from experience and shares this with others
• Involves and leverages knowledge of others in decision making and problem solving
• Effective use of own time and commits to realistic deadlines.

We are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships. Please note any offer of employment is subject to satisfactory pre-employment screening checks.

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