Job Description

We are looking for a dedicated and organized Receptionist cum Office Administrator to manage the front desk, coordinate with various departments, and ensure smooth office operations. This role requires a professional individual with excellent communication and multitasking skills, capable of handling a variety of tasks with a focus on customer service and administrative support.

Key Responsibilities:

• Reception and Visitor Management:
• Greet and welcome visitors with a professional and friendly demeanor.
• Coordinate with the Accounts, Purchase, and other relevant teams to direct visitors accordingly.
• Inform company personnel of visitor arrivals and handle their inquiries or refer them to the appropriate person.
• Serve refreshments like water, tea, or coffee to visitors and guests as needed.
• Communication Management:
• Manage multi-line telephones, handling inbound and outbound calls efficiently.
• Maintain the telecommunication system, ensuring smooth operation and timely connection to concerned individuals.
• Coordinate with customers and manage all communication with professionalism.
• Administrative Tasks:
• Handle courier and postal services, ensuring timely collection and distribution to the appropriate departments.
• Oversee stock management for stationery and housekeeping materials, including regular maintenance of inventory in the system.
• Office and Reception Area Maintenance:
• Keep a safe, clean, and organized reception area by adhering to office procedures and regulations.
• Switch on and manage the music system in the reception area according to guidelines.
• Decorate the office during festivals and maintain decorations and nursery plants.
• General Office Support:
• Assist in HR department tasks and any management-assigned duties.
• Contribute to team efforts by accomplishing related tasks as required.

Requirements:

• Skills and Competencies:
• Strong communication skills (verbal and written).
• Excellent telephone etiquette and listening skills.
• Confidence, professionalism, and a customer-focused approach.
• Good time management skills with the ability to multitask effectively.
• Ability to work under pressure and handle irregular working hours when needed.
• Teamwork and leadership skills, with a proactive attitude.
• Personal Attributes:
• Initiative and willingness to assist colleagues and visitors.
• Approachable with a positive and helpful demeanor.
• High attention to detail and organizational skills.

Preferred Qualifications:

• Prior experience in a receptionist or administrative assistant role is a plus.
• Familiarity with handling telecommunication systems and managing office supplies.

What We Offer:

• Competitive salary and benefits package.
• A supportive work environment with opportunities for professional growth.
• An inclusive workplace where your contributions are valued and recognized.

If you are an organized and customer-oriented individual with the skills to keep our front desk operations running smoothly, we encourage you to apply!

Job Types: Full-time, Permanent

Pay: ?15,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Schedule:

• Day shift

Supplemental Pay:

• Performance bonus
• Yearly bonus

Work Location: In person