Job Description

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our Board of Directors. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

Responsibilities

Reception -

• Managing the reception - attending office calls and managing visitors
• Screen and direct phone calls and distribute correspondence.
• Greet and welcome guests as soon as they arrive at the office.
• Direct visitors to the appropriate person.
• Answer, screen, and forward incoming phone calls
• Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, Joining forms, and brochures)
• Manage the Housekeeping team and Office boys for Proper Cleaning of the office and Cafeteria.
• Perform other clerical receptionist duties such as filing, photocopying, etc.
• Maintain office security by following safety procedures and controlling access via the reception desk.

EA to directors -

• Make travel and accommodation arrangements as per the Director's instructions.
• Take minutes during meetings (Directors)
• Scheduling appointments, maintaining an events calendar, and sending reminders.
• Handling all bookings & reservations
• Handle director's credit/debit cards, make personal payments, handle couriers/mails
• Order and manage Lunch and refreshments for Directors and their guests.
• Typing, formatting, and editing reports, documents, and presentations for directors
• Manage information flow in a timely and accurate manner
• Provide basic and accurate information in person and via phone/email

Requirements and skills

• Work experience as an Executive Assistant, Personal Assistant or similar role
• Excellent MS Office knowledge, Google Drives, Emails Etc.
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines, Travelling Booking Apps, Zomato, Hotel Booking apps etc.)
• Excellent verbal and written communication skills
• Discretion and confidentiality
• Ability to multitask and prioritize tasks effectively.
• Flexibility to adapt to changing priorities and deadlines.
• Observing best business practices and etiquette.

Job Type: Full-time

Pay: ?18,000.00 - ?25,000.00 per month

Benefits:

• Leave encashment
• Provident Fund

Schedule:

• Day shift

Supplemental Pay:

• Yearly bonus

Ability to commute/relocate:

• Mansarovar, Jaipur, Rajasthan: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)

Experience:

• total work: 3 years (Preferred)

Language:

• English (Required)

Work Location: In person