Job Description

Job Summary:

The Receptionist is responsible for providing exceptional front-desk service, managing communication channels, and ensuring the smooth operation of the office. This role requires a professional demeanor, excellent organizational skills, and the ability to multitask efficiently.

Key Responsibilities:

Greeting and Assisting Visitors:

• Welcome and assist visitors in a courteous and professional manner.
• Notify staff of visitor arrivals and ensure proper visitor registration. Managing Office Communication:
• Maintain and update contact lists and directories.
• Handle inquiries, provide information, and direct them to the appropriate department. Administrative Support:
• Perform general administrative tasks such as data entry, and scheduling appointments.
• Maintain office supplies and order replacements as needed. Maintaining a Clean and Organized Reception Area:
• Ensure the reception area is tidy and presentable.
• Manage and organize brochures, magazines, and other informational materials. Handling Mail and Deliveries:
• Sort and distribute incoming mail and packages.
• Prepare outgoing mail and coordinate with courier services. Scheduling and Coordination:
• Assist with scheduling meetings and coordinating conference room bookings.
• Prepare meeting rooms and ensure they are equipped with necessary materials. Compliance and Confidentiality:
• Adhere to company policies and procedures, including confidentiality agreements.
• Ensure sensitive information is handled with discretion.

Qualifications:

• High school diploma or equivalent; additional qualifications in office administration or related fields are a plus.
• Proven experience as a receptionist or in a similar customer-facing role.
• Excellent communication skills, both verbal and written.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and multitasking abilities.
• Professional appearance and demeanor.
• Ability to handle stress and work in a fast-paced environment.

Work Environment:

• Office setting with standard office equipment.
• May require occasional lifting of light office supplies and equipment.

How to Apply:

Interested candidates should submit their resume and a cover letter or visit office for in-person interview.

Job Type: Full-time

Pay: ?10,000.00 - ?12,000.00 per month

Benefits:

• Paid sick time

Schedule:

• Monday to Friday

Experience:

• Microsoft Office: 1 year (Preferred)
• Front desk - Receptionist: 2 years (Preferred)
• total work: 3 years (Preferred)

Language:

• English, hindi and punjabi (Preferred)

Work Location: In person