Job Description

As a receptionist at Asit C. Mehta, you play a crucial role in providing a positive first impression to clients, visitors, and employees. You will be responsible for managing the front desk operations efficiently and ensuring smooth communication within the office.

Key Responsibilities :

• Greeting and Welcoming: Greet visitors and clients with a friendly and professional demeanor. Ensure all guests are welcomed warmly and directed appropriately.
• Answering and Directing Calls: Handle incoming calls promptly and professionally. Direct calls to the appropriate person or department and take messages when necessary.
• Managing Appointments: Schedule appointments for clients and coordinate with internal staff to ensure all meetings are properly organized.
• Office Administration: Assist in administrative tasks such as sorting mail, managing office supplies, and maintaining office cleanliness.
• Client Assistance: Provide basic information to clients and visitors about the company's services and direct them to the appropriate resources.
• Handling Inquiries: Respond to inquiries from clients and visitors in a courteous and timely manner. Ensure that inquiries are addressed or redirected to the appropriate person.
• Supporting Team Members: Assist other administrative staff and team members as needed. Collaborate with colleagues to ensure efficient office operations.
• Maintaining Security: Monitor access to the premises and ensure that visitors follow security protocols. Manage visitor badges and sign-in procedures.

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Skills and Qualifications :

• Communication Skills: Excellent verbal and written communication skills in English. Ability to communicate effectively with a diverse range of people.
• Organizational Skills: Strong organizational and multitasking abilities. Capability to prioritize tasks and manage time effectively.
• Professionalism: Maintain a professional appearance and conduct at all times. Uphold a high level of confidentiality and integrity.
• Technical Skills: Proficiency in using office equipment such as telephones, printers, and photocopiers. Basic knowledge of MS Office (Word, Excel, Outlook).
• Customer Service Orientation: Prior experience in customer service or receptionist role is preferred. Ability to handle inquiries and resolve issues professionally.
• Adaptability: Flexible and able to adapt to changing priorities and work environments. Willingness to learn and grow within the role.

Education and Experience:

• High school diploma or equivalent required. Additional certification in office management or administration is a plus.
• Proven experience as a receptionist or in a similar role is advantageous.

Working Conditions:

Full-time position, typically Monday to Friday. Occasional overtime may be required during peak times or special events.

Professional office environment with regular interaction with clients and colleagues.

About Asit C. Mehta:

Job Type: Full-time

Pay: ?150,000.00 - ?300,000.00 per year

Work Location: In person