Job Description

:

• Front Desk Management: Serve as the primary point of contact for visitors and staff, ensuring a professional and welcoming environment.
• Administrative Support: Assist with drafting letters, responding to emails, and preparing visitor entry passes.
• Meeting Coordination: Manage meeting room schedules, resolve conflicts, and arrange F&B services for high-profile meetings. Coordinate logistics for external meetings, including lunches and dinners.
• Facility and Pantry Management: Oversee pantry services, housekeeping, and inventory management of consumables.
• Travel Coordination: Handle travel arrangements, including hotel and car bookings and ground transportation.
• Event Management: Collaborate with the HR team to organize employee welfare events.
• Reporting and MIS: Prepare various reports, MIS, and presentations for the Administration Department.
• Facility Maintenance: Ensure the office and lab facilities are well-maintained, coordinating with IITB's maintenance department as needed.
• Visitor Management: Maintain effective relationships with external clients, visitors, and employees.
• Offer refreshments to all waiting visitors.
• Telecommunication Management: Manage internal and external communications efficiently.

Minimum Qualifications and Experience:

• Bachelor's degree with 3-4 years of experience in administration, front office, reception, or facility management within a reputable organization.

Required Expertise:

• Proficient in front desk management.
• Strong operational knowledge of MS Office and Zoom.
• Excellent English communication skills.

Job Type: Full-time

Schedule:

• Day shift

Education:

• Bachelor's (Required)

Work Location: In person