Job Description

We are seeking a professional, organized, and friendly individual to join our team as a Receptionist and Office Coordinator at [Institute Name]. The ideal candidate will play a key role in managing daily administrative operations, providing front-line support to visitors and staff, and ensuring that office systems run smoothly and efficiently. This is an excellent opportunity for someone who enjoys interacting with people and has strong organizational skills.

Key Responsibilities:

Receptionist Duties:

• Front Desk Management: Greet and welcome visitors, students, staff, and faculty, ensuring a positive first impression of the institute.
• Telephone Support: Answer incoming calls, screen and route calls to appropriate personnel, and take messages when necessary.
• Visitor Assistance: Register and issue visitor badges, ensuring all visitors follow institute protocols.
• Mail and Packages: Receive, sort, and distribute mail, packages, and deliveries to the appropriate departments or individuals.
• Scheduling Appointments: Coordinate appointments, meetings, and conferences for staff, faculty, or guests as needed.
• Communication: Respond to general inquiries via phone, email, or in-person, providing information or directing inquiries to the right department.

Office Coordinator Duties:

• Administrative Support: Assist in day-to-day administrative tasks, including data entry, filing, and record-keeping.
• Office Supplies: Maintain and reorder office supplies, ensuring all areas of the office are properly stocked and organized.
• Calendar Management: Assist with scheduling and coordinating internal meetings, events, and room bookings, ensuring all logistics are in place.
• Event Coordination: Assist in organizing internal events, workshops, or training sessions, including preparing materials, arranging catering, and handling logistics.
• Document Management: Maintain filing systems, both electronic and paper, and ensure that documents are filed and retrieved efficiently.
• Collaboration: Work closely with other administrative staff to ensure smooth office operations and communication between departments.

Job Type: Full-time

Pay: ?20,000.00 - ?35,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Provident Fund

Schedule:

• Day shift
• Fixed shift
• Monday to Friday

Supplemental Pay:

• Commission pay
• Joining bonus
• Overtime pay
• Performance bonus
• Quarterly bonus
• Shift allowance
• Yearly bonus

Experience:

• Microsoft Office: 1 year (Required)
• total work: 1 year (Required)

Language:

• English (Required)

Work Location: In person

Application Deadline: 26/11/2024
Expected Start Date: 25/11/2024