Job Description

Purchase Assistant in a hotel helps manage procurement of goods and services, ensuring the hotel has what it needs to serve guests efficiently.

Key Responsibilities:

1. Sourcing and Supplier Management: Identify and negotiate with suppliers to procure quality products at competitive prices. Build and maintain relationships with reliable vendors for consistent supply.

2. Order Processing: Prepare purchase orders based on the needs of various departments (e.g., food and beverage, housekeeping, maintenance). Ensure orders are approved, submitted on time, and tracked.

3. Inventory Management Coordination: Coordinate with the Store Assistant to monitor stock levels and determine purchasing needs to avoid shortages or overstock situations.

4. Budgeting and Cost Control: Track spending to ensure purchasing aligns with budget constraints. Look for cost-saving opportunities while maintaining quality.

5. Compliance: Ensure all purchases comply with hotel policies, quality standards, and regulatory requirements, including sustainability or ethical sourcing policies where applicable.

6. Documentation and Record-Keeping: Maintain accurate records of all purchases, vendor contracts, and payments. This includes updating procurement databases and generating reports.

7. Communication: Liaise with other departments to understand their needs and gather feedback on purchased products or services. Collaborate with finance for budget approvals and payments.

Store Assistant

A Store Assistant in a hotel manages the storage and distribution of inventory, ensuring that departments have the materials they need without delays.

Key Responsibilities:

1. Inventory Management: Track inventory levels, monitor stock, and manage reorder points to ensure that there's enough supply for daily operations without excessive stockpiling.

2. Receiving and Inspection: Receive deliveries, check for quantity and quality, and inspect items for any damages or discrepancies. Report issues to the Purchase Assistant for resolution with suppliers.

3. Storage and Organization: Ensure that inventory is stored properly, with clear labeling and organization for easy access and inventory tracking. Follow standards for temperature-sensitive items (e.g., perishables in food and beverage).

4. Stock Issuance: Issue items to various departments based on approved requisitions, ensuring accurate record-keeping of issued stock to manage consumption and replenish as needed.

5. Record-Keeping and Documentation: Maintain updated records of stock levels, item issuance, and any wastage or breakage. Regularly update inventory logs or management software to ensure data accuracy.

6. Regular Audits: Conduct regular stock checks and audits to compare actual stock levels against records. Report discrepancies to management or the finance team for reconciliation.

7. Waste Management: Identify and manage expired or damaged stock, arrange for proper disposal, and track wastage to minimize unnecessary loss.

8. Safety and Compliance: Follow all safety and hygiene guidelines for storage, especially for food and hazardous items, to maintain regulatory compliance and protect employees.

Key Skills and Competencies for Both Roles:

• Attention to Detail: Accuracy in tracking inventory and orders is critical.
• Organizational Skills: Ability to manage multiple items, suppliers, and requests efficiently.
• Communication Skills: Liaise effectively with departments and suppliers.
• Problem-Solving: Quickly address any supply issues or discrepancies.
• Technical Skills: Familiarity with inventory management software or ERP systems.

Job Type: Full-time

Pay: ?8,875.70 - ?14,000.00 per month

Benefits:

• Health insurance

Schedule:

• Day shift

Supplemental Pay:

• Performance bonus

Experience:

• Hotel: 4 years (Required)

Work Location: In person