Job Description

:Duties and ResponsibilitiesFinancial returns:

• Assist in the creation of and work within the established Purchase department budget and control expenses.
• Participates in negotiations for service contracts.
• Obtains competitive quotations and bids.
• Ensure all FF&E purchase in line with budgeted CAPEX.

• Supports others in getting their jobs done, generally in a way that makes them smile and feel appreciated.
• Regularly offers help and guidance, contributing to the feeling that this is a great place to work.
• Helps to co-ordinate projects and comes up with ideas for making us more efficient or guest friendly.
• Shares information with others readily to help everyone work together better for the guests.
• Communicates goals and objectives and makes links with organizational goals.

• Translates operating forecasts into material requirements plans and thereby determines standard stock and re-order levels with Department Heads and Management.
• Maintain and update market list for daily ordering.
• Ensure prompt ordering for food and beverage supplies for kitchens.
• Maintain and update contract log and a proper filing system.
• Identifies and develops reliable sources of supply.
• Identifies and organizes adequate storage for all perpetual inventory items and implements corporate policy, products, and initiatives in order to maximize cost effectiveness.
• Establishes adequate record keeping and issuance procedures.
• Maintain and update capital purchase listing (CAPEX/FF&E)
• Maintain and update CAPEX log.
• Ensure all locations of FF&E are properly recorded in the system.
• Ensure all FF&E are properly tagged.
• Protects inventories from waste, spoilage, and theft.
• Keeps abreast of the marketplace as to innovation and value.
• Processes purchase requests from departments
• Ensure physical stock take is conducted as scheduled.
• Posts orders to inventory module and produces purchase order for receiver to match against goods received.
• Place approved orders.
• Establishes standard purchasing specifications.
• Ensures products and resources are assigned to the appropriate department and billed accordingly.
• Supervises the hotels print shop to ensure timely and economical production of printed material.
• Ensures that market surveys are completed in coordination with the Executive Chef, F&B Manager and Director Finance & Business Support

• Demonstrate understanding and awareness of all policies and procedures relating to Health, Hygiene and Fire Life Safety
• Familiarize yourself with emergency and evacuation procedures.
• Assists in providing safekeeping, including proper storage and access, for all contracts, leases and other financial records.
• Qualifications and Requirements
• High school diploma / secondary education / equivalent plus 3-6 years of related experience in Stores and Purchase or an equivalent combination of education and experience. Some college courses in Purchasing, Employment Law or related field preferred.

IHG Hotels & Resorts