Job Description

Job Purpose This position is responsible for the coordination and management of the overall operations of the Purchasing and Storeroom Department to ensure that the hotel has adequate supplies to perform their duties in an efficient manner. Key Interactions Internally . Finance . F&B . Kitchen Externally . Suppliers . Vendors Primary Responsibilities Purchasing Administration . Supervise, train and motivate Purchasing department employees . Ensure that the department works closely with the Executive Chef and the Food & Beverage Director to purchase the highest quality products at the lowest prices . Ensure that all purchase order requests are properly completed and approved . Negotiate food prices, place required daily food orders and ensure prompt delivery . Generate purchase orders on approval requisitions and obtain necessary authorization . Obtain competitive price quotations and confirm purchase availabilities . Provide the Financial Controller with a monthly summary of purchasing reports . Coordinate regular inventories with storeroom personnel and department heads . Coordinate capital project purchases with corporate purchasing and outside contractor . C ultivate the sound supplier relationships . Conduct regular quality control audits to ensure staff are performing their duties according to standard guidelines . Conduct food supplier premise checks with the Chef before registering the supplier as a vendor to ensure supplier compliance with Hazard Analysis Critical Control Point (HACCP) standards . Conduct surprise audit of receiving and storage areas from time to time to ensure that Hazard Analysis Critical Control Point (HACCP) standards are adhered to Team Management . Interview, select and recruit direct reports . Identify and develop team members with potential . Conduct performance review with the team . Constantly monitor team members\' appearance, attitude and degree of professionalism . Prepare detailed induction programs for new employees . Develop, conduct maintain all staff training programs for team members, focusing on their development needs, providing them with new skills to meet the changing needs of the business Other Responsibilities . Be aware of the hotel fire & life safety/emergency procedures . Attend all briefings, meetings and trainings as assigned by management . Maintain a high standard of personal appearance and hygiene at all times . Perform other reasonable duties assigned by the assigned by the Management Main Complexity/Critical issues in the Job To negotiate and obtain competitive pricing for specifications as directed Profile Knowledge and Experience Diploma education . Minimum 3 years of purchasing experience with at least 1 year at a supervisory level . Excellent reading, writing and oral proficiency in English language . Proficient in MS Excel, Word, & PowerPoint Competencies . Good communication skills . Service oriented with an eye for details . Ability to work effectively and contribute in a team . Self-motivated and energetic . Well-presented and professionally groomed at all times

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