Job Description

Purchase Executive-Conrad Bengaluru


A Procurement Coordinator will ensure proper and effective communication channels are in place so that the Purchasing Department can accurately stock goods and other equipment for the hotel.







What will I be doing?



As a Purchase Executive, you will assist the Purchasing Department in its efforts to manage the purchase of all the goods and equipment that the hotel requires. Specifically, a Procurement Coordinator will perform the following tasks to the highest standards:


• Assist the Purchase Manager in purchasing the right goods and materials at the right price, at the required quality, and in the right volume to ensure a cost-effective approach to purchasing within the hotel
• Work with internal and external customers to ensure smooth lines of communication so that all requirements are met effectively
• Prepare orders in line with business requirements
• Work closely with the Heads of Department to ensure effective stock control
• To type correspondence, reports, and purchase order
• To file all correspondence, reports, purchase order and purchase request and maintain in-out document records
• To save all the information of the purchase request, purchase orders and payment status in the computer
• To answer and place phone calls and take message for supervisors and arrange appointment for supervisors and to remind them on theses, and receive and screen office callers and visitors
• To handle purchase requests from various department
• To place all orders in accordance with purchase order
• To obtain quotation for all general supplies, contractors and service companies, to do market survey and comparison
• In case of new items, identify possible supplies from the existing supplier list and obtain quotations
• Identify new suppliers if existing suppliers are unable to supply the requested item
• Define the frequency of obtaining quotations/ purchasing cycle for different item groups
• Identification of suppliers to be contacted for renewal of existing contracts
• Initiate the supplier selection process, if new suppliers are to be approached
• To negotiate with supplier for best quality and best price
• To strive for the prompt delivery to meet hotel request
• To perform other duties as assigned by the purchasing manager

What are we looking for?



Purchase Executive serving Hilton brands are always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:


• 2-3 years of experience in a similar role
• A passion for organization and accuracy in all aspects of work
• Excellent communication skills
• A passion for building strong relationships with internal and external customers
• Proficiency with computers and computer programs, including Microsoft programs

What will it be like to work for Hilton?



Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its . Our vision "to fill the earth with the light and warmth of hospitality" unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!