Job Description

Position Overview:

A Purchase Executive plays a critical role in the procurement process of an organization. This role involves managing vendor relationships, evaluating suppliers, and creating purchase orders within an Enterprise Resource Planning (ERP) system. The Purchase Executive ensures that the company acquires goods and services at the right quality and price, contributing to the overall efficiency and profitability of the organization.

Qualifications :

• Bachelor's degree in Business, Supply Chain Management, or related field.
• 5+ years of experience in procurement or purchasing, preferably in mfg. industry.
• Strong negotiation and communication skills.
• Proficiency in procurement software and MS Office.
• Knowledge of supply chain and purchasing strategies.

Key Skills :

• Excellent attention to detail and organizational skills.
• Ability to work under pressure and meet deadlines.
• Strong analytical and problem-solving skills.
• Team collaboration and vendor relationship management.

Key Responsibilities:

1. Purchase Planning:

Collaborate with other departments to determine procurement needs and timelines.

Develop a procurement plan to ensure timely availability of required goods or services.

Maintain an understanding of market trends and industry dynamics to make informed procurement decisions.

2. Vendor Evaluation and Selection:

Identify potential vendors and suppliers.

Evaluate and assess vendor capabilities, reliability, and performance.

Negotiate terms and conditions with vendors to ensure favorable pricing and contract terms.

Maintain a list of approved vendors and regularly update vendor records.

3. Comparison of Vendors:

Analyze quotations, proposals, and bids from different suppliers.

Conduct cost-benefit analysis to determine the best value for the organization.

Consider factors such as quality, delivery time, payment terms, and vendor reputation in the evaluation process.

Prepare vendor comparison reports for management review.

4. Purchase Order Management:

Create purchase orders (POs) in the ERP system based on approved requisitions and vendor selections.

Ensure accuracy and completeness of POs, including item descriptions, quantities, prices, and delivery dates.

Collaborate with other departments, such as finance and inventory management, to coordinate purchase orders and deliveries.

Monitor and track the status of open purchase orders to ensure timely deliveries.

5. Vendor Relationship Management:

Foster and maintain positive relationships with key vendors and suppliers.

Address and resolve any issues or disputes with vendors related to product quality, delivery delays, or other concerns.

Regularly communicate with vendors to stay updated on product availability and market trends.

Negotiate contracts and agreements to secure favorable terms and conditions.

6. Cost Control and Budgeting:

Assist in developing and managing the procurement budget.

Implement cost-saving strategies, such as bulk purchasing or negotiating volume discounts.

Monitor and report on cost variances and deviations from the budget.

7. Compliance and Documentation:

Ensure compliance with company procurement policies and procedures.

Maintain accurate and up-to-date records of all procurement activities.

Prepare and maintain documentation related to vendor agreements, contracts, and purchase orders.

8. Quality Assurance:

Collaborate with the quality control team to ensure that purchased goods or services meet specified quality standards.

Address any quality issues with vendors and seek corrective actions when necessary.

9. Emergency Procurement:

Handle emergency procurement situations efficiently to address any disruptions in the steel production process.

10. Team Management:

Lead and supervise a team of procurement professionals, assigning tasks, setting goals, and providing guidance and training.

Foster a collaborative and efficient work environment within the procurement department.

11. Record Maintenance:

Maintain a comprehensive database of all purchase-related documents, including purchase orders, invoices, contracts, and correspondence.

Keep accurate records of pricing, delivery times, and payment terms for future reference and auditing purposes.

Ensure compliance with record-keeping regulations and standards.

Job Type: Full-time

Pay: ?22,000.00 - ?26,000.00 per month

Schedule:

• Day shift

Application Question(s):

• Do you have experience from Mfg. industry?
• What is your current location and salary?

Education:

• Bachelor's (Preferred)

Experience:

• total work: 5 years (Preferred)

Work Location: In person