Job Description

Job description

Role Summary:

We are looking for an Assistant Purchase Manager to help maintain supply inventory levels and negotiate deals with potential vendors. Person will be responsible for learning company purchasing policies and procedures, and maintaining supply inventory levels required for effective company operation. Persons responsibilities will include but not limited to monitoring stock levels, researching potential vendors, tracking orders, and updating order records. They conduct market research, evaluate vendor offers, negotiate prices, and maintain accurate records. Their goal is to make cost-effective purchases and ensure a fully stocked inventory.

Role And Responsibilities :

• Maintain strong working relationships with our vendors
• Review purchasing agreements with vendors and maintain open lines of communications with those vendors
• Track orders and ensure timely delivery
• Update internal databases with order details (dates, vendors, quantities, discounts)
• Develop an active process for measuring supply inventory and determining purchasing needs based on quarterly and annual numbers
• Store and Purchase management, Material in charge and system update work (GRN, Issue and Stock Transfer).
• Daily, weekly, fortnightly and monthly inventory management and report preparation.
• Food cost report preparation, Cost analyzing of Food & Non food items consumed quantities.
• Ability to identify and implement new procedures and processes to enhance the department efficiency.
• Managing, developing and and improving the purchasing team.
• Identify and report any slow-moving & Non-moving items to avoid over purchasing and reducing the material wastage.
• Ensure that the storage areas are clean and tidy and in strict compliance with the hygiene regulations.
• Stay up to date with industry trends and establish long-term purchasing arrangements with vendors when it is beneficial to the company
• Compare product deliveries with issued purchase orders and contact vendors when there are discrepancies
• Conduct market research to identify pricing trends
• Evaluate offers from vendors and negotiate better prices
• Prepare cost analyses
• Maintain updated records of invoices and contracts
• Follow up with suppliers, as needed, to confirm or change orders
• Liaise with store purchase team members to ensure all products arrive in good condition
• Identify the right supplier from the Data Bank. As far as possible at least 3 suppliers to be identified for each product.
• Ensure reduction in cost for established materials via negotiations and identifying alternatives.
• Troubleshoot and resolve non-conformities between samples I contractual terms and the actuals without any loss to the company
• Ensure adherence to the Standard Operating Procedures.
• Timely communication & update to the functional managers on the status of their requirement.
• To carry out any other tasks assigned by the management
• Maintain Vendor list with complete vendor details, price finalized, material specifications and to update the same on an on-going basis.

Key Skills :

• Diploma or Degree required (Associate degree or higher in Supply Chain or Logistics is preferred)
• 3+ years experience in a purchasing role
• Excellent communication and negotiation skills for vendor and contract negotiation.
• Proven history of effective supply management
• Must have expertise in inventory management.
• Able to create and administer a task priority list based on company needs
• Previous experience in the F & B Industry or Hotel and Restaurant segment preferred.
• Strong knowledge in sourcing of various materials like Raw materials, Packaging, Chemicals, CCG,Machineries, Electrical, civil etc.
• Knowledge of the available suppliers, the current capacity situation, and the impact of the procurement budget.
• Should possess good negotiation skills.
• Creative and a critical trained eye for creative review.
• Procurement expertise.
• Experience of liquor licensing and vendor management.
• Profit and Loss understanding
• Market forecast and stock management
• Must have experience in preparing reports and necessary documents.
• Time management and team hiring skills.

Experience :

Must have 3-6 years of experience in Purchase or Supply Chain Department.

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