Job Description

Would you like to work in an international, innovative organization, where we produce high-quality solutions and are constantly looking to enhance existing and develop new offerings?What is the job about?The Project Support Assistant is an advanced admin function to capture all project resources on project systems (SAP CRM/SAP PS/SD) and ensure coordination between proposals manager, project manager, customer, 3rd party suppliers, contractors and document handling.Specifically, you will work to:

• Accountable for all the logistic in project:

• Quoting and fulfilment for transportation, packaging, customs fee, transit costs, etc.
• Ensuring packaging and marking requirements are quoted correctly and fulfilled (either in Grundfos factories or subcontracted)
• Customer inspections at warehouse
• Customer logistic point of contact
• Customs management: check and advice special export documentation with the factory like Bill of lading, export invoices etc when needed to be done in customs.
• Cost calculation and number of containers LCL and FCL (Transit company cost) to be able to quote and to book the needed
• Managing and controlling project status in regards to this tasks.
• Ensuring that all project bill of materials is purchased and arrived on time
• Credit letter issuance and control for Export projects and credit letter documentation
• Timesheets control for all project team and recording.
• Accountable for the customer documentation management and fulfilment in project order (control of revisions, documentation platform maintenance, etc)

• Documentation control (platform management, control of revisions, due date for documentation issuance, etc)
• Issuance Logistic and packing lists documentation per project needs
• Formatting project documentation per customer templates
• Chamber of commerce origin certificates
• SAP (PS and SD) order handling inside PS module, for sales order, purchase orders, PS module., and SAP CRM update data, inbounds and outbounds
• Delivery time improvements requests
• Invoicing per billing milestones achievement and per project invoicing instructions requirements: documentation, format of the invoice, invoicing platforms
• Embargo control for projects fulfilling exports policy (non us components, non standard banks accounts, supporting payment milestones)
• Contract signature management and document storage for 5 years
• Other ad-hoc tasks or project as and when required

Your Background

• Bachelor's in Engineering/Master's degree in Business with at least 5+ years of experience from a large international company working in admin/coordinator role.
• Exceptional interpersonal skills with the ability to effectively collaborate with cross-functional teams, ensuring alignment with the project vision and goals
• Strong verbal and written communication skills in English and other languages a plus

Do you want to learn more?This position is based out of Chennai. If this sounds appealing to you, please upload your CV/resume and cover letter today via our Careers portal.If you want to dig deeper into the Grundfos universe, please visit us on or and to get to know some of your future colleagues and why they appreciate working at Grundfos, check out .We look forward to hearing from you.Apply nowStartPlease wait...Information at a GlanceJob detailsApplication deadline:Workplace: Hybrid (office and home-working)Job Location: Chennai, Tamil Nxc4x81du, IndiaContract Type: Full-TimeEmployment Type: RegularAbout GrundfosGrundfos is one of the worlds leading water technology companies with more than 19.000 employees in 60+ countries all over the world. Our skills commit us to pioneering solutions to the worlds water and climate challenges and improve the quality of life for people. We dare to do things that others cannot or dare not do, as we believe innovation is not only a business opportunity, but an obligation. And what really matters to us is not short term profit, but the impact we make. By becoming part of our united powerful team, you too can drive this change no matter your role.An inclusive teamWe believe that the key to a work environment, where employees thrive and grow, is our ability to celebrate and value our differences in background, experiences and perspectives. In our recruitment process we welcome all professional people without consideration of age, colour, gender identity, national origin, physical or mental disability, ethnicity or religion.Join our Talent CommunityIf you want to stay updated on all career opportunities, please join our Talent Community!Here you can create a job alert to receive updates about job opportunities that match your interest.Grundfos values

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