Job Description

- Project Officer, Operations



Designation Project Officer - Operations


Department Operations


Location Munger, Bihar


Employment Type Renewable Full Time Employment Contract


Report To Senior Manager - Operations


Positions reporting to this role Coordinator





Organization Background



Established in 2007, Educate Girls' is a non-profit that focuses on mobilizing communities for girls'


education in India's rural and educationally backward areas.


Strongly aligned with the 'Right to Education Act' or the 'Samagra Shiksha', Educate Girls is committed


to the Government' vision to improve access to secondary education for adolescent girls and women.


For further details about organization, please visit www.educategirls.ngo





About the Project

Project Pragati is a 'second chance' program, launched in 2021, to create a self- sustaining


ecosystem at scale for permanently at-risk, out-of-school adolescent girls and young women to


enable:-


• 10th-grade credentialing
• Link them to higher education, employment or vocational training


The Opportunity:

We are seeking an enthusiastic and results-driven Project Officer to spearhead the delivery of


Project Pragati in Bihar to enable more than 15,000 adolescent girls and young women to pass their


10th grade from Bihar State Open School in the next 21-24 months.

As a Project Officer, you will be the driving force behind the successful execution of this life-changing


initiative. This is not just another job; it's a unique chance to be part of a team that is actively


changing lives through transformation in education.







Position in the Organogram:

Sr. Manager (State


Operations Lead)



Project Officer Admin



Block Officer Data/Tech Officer Training Officer



Field Team



Scope of work:

A] Support Operations Strategy & Approach

Designing operations strategy with State Operations Lead and creating an action plan with


specific inputs from the district.


Creating the project dashboard for the district in line with organization expectations and


actual situation of the district.


Co-design actionable implementation plan for the district with clear timeline and budget


targets along with the State Operations Lead .


Conduct root cause analysis to design solutions for systemic problems and develop


innovations for the project effectiveness.


Support State Operations Lead in adapting program strategy based on on-ground learning


from district.


Support field team and block officers in implementation of the project as per agreed timelines


period-wise and track them for progress.





B] On-ground Implementation and Monitoring

Ensure Enrolment & Retention targets are completed as per District Targets


Ensuring all activities for driving community ownership are carried out as planned.


Interact with key stakeholders (government departments and officials) on a day-to-day basis


to ensure delivery on project objectives.


Ensuring strong working relationships with government officials at district level, project


partners (external partner), non-profit partners, school principals and teachers.


Review work done by implementation partners, including government officials, to ensure


compliance with outcome, budget and timeline targets.


Identify operational bottlenecks and weaknesses, wherever applicable.


Track project progress on key indicators according to the given framework.


Report performance on key indicators periodically and on a timely basis.




C] Managerial Responsibility


People Capability, ensuring a high-performance culture & minimize people risk.


o Reduce attrition within a defined percentage that minimizes impact on operations and


achieving targets.


o Encourage Gender Diversity initiatives across the employee life-cycle.



• Effective Utilization of Finance and optimum adherence to compliances for the operational
districts







o Budget utilization efficiently, monitoring & tracking variances.


o Adherence to Policy & Procedures (Finance policy, procurement policy, ALM and any


other process set from time to time)


o Donor Reporting


o Statutory Audits


o Internal Audits


o Donor Audits / Visits


• Establish linkages and strengthen networking and liaison with government departments and

other stakeholders to foster support for effective implementation of the project deliverables.
• Ensure set-up of the district office and guesthouse as per organizational standard.
• Ensuring Procurement of goods and services are done as per the procurement policy of the

organization and in close collaboration with Procurement Team
• IT Budget Planning for respective office
• Preparing Functional Requirement for IT Strategy
• Providing feedback and input for IT Strategy
• Ensure confidentiality and security of the project data and information.


D] Communication and Documentation

Documentation and communication of project achievements / outcomes in a timely and as


per approved format.


Ensure submission of periodical reports (programmatic and financial) as per organization


requirements and donor specifications


Preparing and managing documentation related to project e.g., approvals, letters, etc.


Oversee the data collection and analysis in relation to programmatic intervention areas.


Documentation on on-ground learnings and knowledge received from external partner to


support EG's internal capacity / knowledge building.


Submit reports and participate in state and district level reviews periodically as per project


requirement, Develop and share all periodic progress reports in a timely manner.


Risk mitigation & conflict management




Minimum Qualifications, Experiences and Expectations

1. 5-7 years' experience in delivering projects, monitoring of Education programs


2. Excellent proficiency in Hindi - to read, write and speak, proficiency in English is preferable


3. Excellent planning and execution skills


4. Good observation and analytical skills


5. Experience in conducting training sessions


6. Analytical and Problem solving ability, with die hard attitude


7. Familiar with standard project management practices


8. Well organized, with high standards of work ethics


9. Comfortable in using MS Office, Gmail and other standard Internet Resources


Apply if you have

1. Excellent planning and organizational skills, with strong attention to detail


2. Strong analytical and problem-solving skills


3. Ability to manage tasks, with strong time management and communication skills, to collaborate


across verticals.


4. Ability to work independently and as part of a team in a fast-paced, dynamic environment.


5. Passion for girls' education and a commitment to improving the lives of girls in underprivileged


communities.


6. Open to travel to the field when required.